Contingent Workforce Officer - Manchester, United Kingdom - Spinwell

Spinwell

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role:
Contingent Workforce Officer

Contract Length: 8 months

Location:
Hybrid/London, Manchester or Bristol - 1 to 2 days in the office required

IR35:
Inside

Pay Rate to Intermediary:
£150 per day

Security Clearance:

BPSS
Spinwell is recruiting for a Contingent Workforce Officer for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE CONTINGENT WORKFORCE OFFICER JOB

Recruitment Coordination:

Create recruitment toolkits for all approved requirements that need to go to market
Schedule meetings to plan contingent workforce recruitment campaigns, helping stakeholders to map timelines and provide schedules for all market activity
Release requirements to market via contingent workforce frameworks, communicating clearly to suppliers the details of requirements and deadlines
Hold regular meetings / calls with suppliers on contingent workforce recruitment activity
Lead all recruitment coordination and administration support, which includes but not limited to; diary management, logistics (meetings and visits), room bookings for each campaign and updating relevant systems and spreadsheets
Be the main point of contact throughout the recruitment process for all stakeholders involved

Onboarding & Vetting:

Create unique files for each contingent worker & contractor with all of the requirement documents contained
Raise work orders via supplier portals and produce order forms, ensuring all orders are signed by the Head of Contingent Workforce and suppliers
Monitor the onboarding and vetting process with suppliers to ensure that everything is on track for the start date, unblocking any issues that arise
Raise and approve IT tickets for new user accounts, laptops and phones

Data Management

Ensure all contingent workforce recruitment and onboarding data for requirements is recorded on required databases and reports

Timesheets & Invoices

Ensure that all timesheets & invoices are approved and managed on time
Ensure that all timesheet and monthly spend reports are stored in the contingent workforce reports drive

Offboarding

Send exit interview surveys to all departing contingent workers & contractors
Raise IT tickets for all departing contingent workers & contractors, reminding managers to ensure that all data and files are handed over before the exit date
Ensure all outstanding timesheets / invoices are approved before account close

Contingent Workforce Talent Pool Management

Monitor the Contracting Team inbox for contingent worker / contractor requests to join our network and add them to our direct contract workforce talent pool
Create engaging contract adverts on our internal ATS, social media and other sites for active campaigns and talent pools

SKILLS/EXPERIENCE OF THE CONTINGENT WORKFORCE OFFICER JOB

Have coordinated the full contingent workforce recruitment lifecycle in a fastpaced market
Have worked with specialist contractor suppliers and temporary staffing agencies
Have experience of managing onboarding processes and ensuring that vetting standards are met
Have an understanding of vetting requirements for new starters joining the Civil Service or equivalent entry standards for nonpublic sector companies
Possess strong customer service skills and the ability to maintain remote relationships with multiple stakeholders
Be creative and able to think on your feet; whether designing new administrative templates to improve processes or being proactive in the face of challenges
Be highly organised with demonstrable administration and support skills, handling a busy diary, managing conflicting priorities at the same time
Have demonstrable experience and understanding of handling sensitive information, keeping a high level of diplomacy and confidentiality with strong attention to detail
Be proficient in using Google Suite (Sheets, Docs) or similar Microsoft software

Job Types:
Full-time, Temporary contract