Personal Assistant - Manchester, United Kingdom - Tate Recruitment Nottingham

Tate Recruitment Nottingham

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive PA and Project Coordinator
This is an immediate starting position, and the interview process will be one face to face interview.

Job Purpose

To provide a high level of secretarial, office management and operational support to the Centre Director and the Senior Management Team.

The role holder will be responsible for the day to day administration and smooth running of the Centre Director's Department and will assist the Senior Management Team on a variety of projects.

Key Duties and Responsibilities

Assisting with the preparation of board reports and materials for presentations/ meetings and liaising with staff to supply data as required
Providing administrative support for the Centre Director and Senior Management Team
Minuting meetings for the Centre Director and Senior Management Team
Assisting the Centre Director with the production of presentations, documents and briefing papers
Organising Centre Governance meetings: booking rooms, refreshments, invites, preparing, collating and distributing papers, taking and distributing minutes
Assisting in the planning and preparation of meetings, conferences and conference calls by collating relevant documentation
Assisting with the setup of new projects and initiatives across the centre working with stakeholders to achieve the objectives of projects
Welcoming and looking after visitors on behalf of the Centre Director and Senior Management Team
Performing general clerical duties such as but not limited to managing expenses, credit card reconciliation, filing, scanning, photocopying
Creating, organising and maintaining filing systems
Providing administrative support to other members of the Centre Director's team on an ad hoc basis
Reviewing reports and creating plans from these reports
Booking travel arrangements for a range of departments
Ordering lunches and organising meetings
Booking training for a range of departments
General Operations support such as: dealing with contractors, helping to create maintenance schedules, general ordering of resources
General weekly building checks including creating and distributing tasks from these checks

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Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request._

Education/ Qualifications

Graduate calibre educated to Alevel or degree level standard
Excellent command of written and spoken English
High level IT skills in Microsoft packages (Excel, Word, Powerpoint)

Knowledge skills

Experience in servicing meetings at senior management level
Approachable, warm and friendly
Ability to be assertive and constructive when required
Ability to build and manage good working relationships with people at all levels
Good team player
Excellent attention to detail
Ability to use initiative
Ability to work with the appropriate level of discretion, confidentiality and sensitivity in all issues
Ability to work independently
Good organisational and work management skills
Ability to be flexible in terms of hours worked depending on work load priorities
The ability to prioritise, meet deadlines and work under pressure
Willingness to undertake and learn new tasks
Ability to present a positive image of the company as the first point of contact for people inside and outside the company
Ability to implement and work with clear systems and processes