Senior Administrator - Manchester, United Kingdom - Unitemps

Unitemps

Verified Company

Manchester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Detail

(Overview, Role Detail, Person Specification and Work Tasks)

Role:
Senior Administrator

Responsible to:

CEO

Part time hrs Tuesday to Friday

Grade:
Senior

About The Company

Our Client represents people and organisations working in the têxtile, clothing and footwear associated industries worldwide.

For more than 110 years, they have been bringing together professionals from all over the world for the exchange of ideas, and a social community promoting friendship among members.

It is an international organisation governed by a Council representing members globally.

The role will be based at the international headquarters in the city centre of Manchester.

About the Role

The Senior Administrator is a pivotal role within the organisation, responsible for overseeing and coordinating administrative functions to ensure smooth and efficient operations at TIIHQ.

This position requires a highly organised individual with excellent communication skills and the ability to manage multiple tasks simultaneously.

Administrating for key departments including but not limited to Governance, Professional Qualifications, Publications, Information Services and Medals and Awards. The Senior Administrator will work to streamline processes, optimise workflow, and implement administrative policies.

This position offers an opportunity for a highly motivated individual to contribute to the success and growth of the organisation through effective administration whilst supporting the overall goals and objectives of the organisation.

Reporting directly to the
CEO and working with members of the organisation from around the world, this is an exciting time and opportunity to join TIIHQ and work with a small and dynamic team with an international reach.

This is primarily an office-based role although there is the possibility of some hybrid working.

Key responsibilities include:

The Senior Administrator to the
CEO is to provide efficient and effective support, managing accurately the diary, travel and internal and external meeting arrangements as well as professional and confidential business administration for the
CEO.
Responsible for keeping accurate records in relation to Council members and matters including the administration of official papers to support the effective operation of the organisation.
Deal with incoming correspondence and enquiries with discretion and courtesy and produce confidential letters, reports, general documentation, electronic presentations, and review documentation as required.
Lead the administrative support to ensure the smooth running of prescribed Institute services and activities as well as frontline response.
Serve as the primary point of contact for TIIHQ facilities, including coordinating service agreements, maintenance requests, and vendor relationships.
Acting as Secretary to prescribed Committees the Senior Administrator will liaise with the Chairs of those committees to set meeting dates, ensure that all documentation is provided to committee members in a timely fashion, arrange and be present at meetings to provide support and take the minutes of the meeting.
To organise and administrate internal and external working group meetings and projects as required.
Maintain and develop filing systems, operational procedures and technological solutions for the secure retention of information.
Process and maintain accurate records using spreadsheets, various databases and software systems, and provide statistical information and reports as necessary.
Responsible for accurate and up to date departmental web pages, listing key meeting dates, promotional information and any information relevant to the general public.
Initiate reports and documents of a confidential nature and other matters which require a significant degree of discretion to be exercised, including those of a budgetary nature.
Assisting in the development of departmental budgets and monitoring income and expenditure throughout the year.
Work on own initiative to meet competing demands and to resolve problems.
This role detail is a guide to the work you will be required to undertake. It may be changed from time to time to meet changing circumstances.
Work positively and creatively to support the organisation, particularly during busy workloads when flexibility in working hours may be required.

Contract type: 1 year, with possibility of extension

Person Specification

Qualifications _

Desirable :
a business administration degree or similar discipline / or proven experience as an administrator.

Essential :
good standard of general education, normally to include English and Math's to GCSE level (or equivalent) Grade C and above

Background & Experience
- significant experience of providing administrative support in a dynamic and demanding environment.
- experience of diary management, arranging meetings and handling a wide range of activities, prioritising these eff