Financial Administrator - Sunderland, United Kingdom - Franks Portlock

Description

Financial Administrator:


About us:

We are a UKAS accredited, leading asbestos and water Hygiene consultancy.

We have been operating for 14 years, and have offices within Scotland, the North West, North East, Midlands and London.

We offer a comprehensive range of asbestos services, including consultancy, inspection, testing and management.

We combine extensive industry experience with proven consultancy expertise and a personal, friendly and flexible service to ensure that our clients are protected from the risks of damaged asbestos.

The role:

We are looking to hire a Part time Financial Administrator within our Sunderland office, working approximately 22.5 hours per week.

The main purpose of the role is to deliver and/or have oversight of a number of key financial outputs for the organisation.

As a Financial Administrator you will be complete the following key tasks


Invoicing

• Liaising with the regional offices as necessary, invoice all work as soon as possible and, where applicable, in accordance with client requirements.
• Be a point of contact for any invoice queries and approve amendments.
• Ensure invoices are being correctly transferred into Xero.

Credit account control

• Conduct checks on new customers seeking credit accounts and agree credit terms
• Issue account statements to clients
• Pursue and settle accounts in arrears.
• Monitor Work in Progress (WIP) reports

General company financial operations.

• Oversee the purchase ordering system and deal with petty cash accounts.
• Receive expenditure invoices and receipts to upload to Xero
• Prepare payment schedules for monies owed.
• In accordance with senior management, agree and monitor spending budgets.

Reporting (working with Operational staff)

• Help prepare routine internal financial reports as required, primarily related to the responsibilities above.
• Help develop, research and prepare bespoke reports or spreadsheets in response to specific requirements particularly with regards operational efficiency.
• Assist the company by being proactive and working across the regions and management structure with a client focussed outlook.
• Maintain, develop and continually improve (wherever possible) our internal financial processes and procedures.
• Ensure FPC staff are kept aware of issues and updates as appropriate.

Keep up to date with developments in accounting software and relevant changes to government financial regulations.