Executive/personal Assistant to The CEO - London, United Kingdom - Allegra Group

Allegra Group

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Executive/Personal Assistant to the CEO

Job Summary:

We are looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to the CEO.

This is a high-profile role for an exceptional individual who can maintain confidentiality, exercise sound judgement, and multitask in a fast-paced environment.

Core Responsibilities:

Manage the CEO's busy calendar, scheduling meetings, conferences, and travel arrangements.
Prepare briefing documents, presentations, reports, and correspondence on the CEO's behalf.
Arrange meetings and conferences, managing invitations, RSVPs, and all event logistics.
Take accurate meeting minutes and circulate to relevant parties.
Maintain the CEO's files and records, both paperbased and electronic.
Arrange domestic and international business travel and prepare detailed itineraries.
Liaise with the CEO's direct reports and leadership team on his behalf.
Screen incoming calls and redirect to appropriate parties or take detailed messages.
Manage the CEO's personal matters including expenses, and bills, with discretion.

Secondary Responsibilities:

Manage invoices, expenses, budgets and records for the CEO's office.
Proofread and edit correspondence, documents, and presentations.
Arrange catering and refreshments for internal meetings.
Provide general administrative support.
Coordinate the CEO's participation in external events, conferences and speaking engagements.
Keep updated on organizational initiatives to brief the CEO.
Schedule regular maintenance and services for the CEO's company vehicle.
Run special errands and personal projects on behalf of the CEO.

Requirements:

3+ years' experience as an Executive Assistant or similar role
Exceptional organizational skills and acute attention to detail
Strong verbal and written communications skills
Excellence in handling confidential information with discretion
Ability to prioritize tasks and use sound judgement
Proactive selfstarter who anticipates needs and takes initiative
Proficiency in MS Office and office systems/software
Experience scheduling international travel is a plus
Bachelor's degree preferred

This role offers a competitive salary and benefits package. The Executive Assistant will work closely with the CEO and executive leadership team at our corporate headquarters.

Please submit a CV and Cover Letter to highlight your qualifications for this exciting opportunity.

Job Types:
Permanent, Full-time

Salary:
£35,000.00-£45,000.00 per year

Schedule: