Administrative Assistant - Oxford, United Kingdom - University of Oxford

University of Oxford

Verified Company

Oxford, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

_SECONDMENTS CONSIDERED_

As a member of the departmental administrative support team, The Administrative Assistant will deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the Department's academic and research community.

This post is to cover the absence of the substantive post holder, who is taking a period of maternity leave.

The post is available until 17 March 2025 or the actual return of the substantive post holder, or the resignation of the substantive post holder and employment of a new post holder, whichever is the earliest.

The administrative support team will provide a range of services including, but not limited to, booking travel, arranging travel insurance, expense claims, purchasing, diary management, reception cover, conference and event support, administering the departmental visitor and membership schemes, and committee servicing.

We are seeking applicants with experience of managing administrative processes who have excellent organisational skills, good communication skills, and ability to work independently and as part of a team.

You will be the first point of contact for staff and visitors.

You will assist in producing and maintaining a number of sources of information on the website and in publications You will prepare and circulate papers, agendas, minutes and draft briefing notes as appropriate for committees and meetings, and provide full administrative support on financial matters.

**We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Charter Bronze Award.