Talent & People Assistant - London, United Kingdom - Havas Group

Havas Group

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Hybrid

Agency:
Havas Health & You

Job Description Summary:
Your Core Responsibilities;

Providing effective administration and support services on behalf of the Talent & People (T&P) team
Admin and service delivery, covering the employee lifecyle from onboarding to processing leavers

Job Description:
Your Main Tasks;

General HR Support

Provide Business Unit Leads/Directors/Line Managers with the required reminders for effective management of their teams. These include end of Probation assessments and annual reviews
Provide support in creating and maintaining letter templates for all T&P interventions such as salary changes, promotions, reviews, maternity/paternity leave etc
Complete and issue letters such as those listed above to the relevant employees
Provide first line advice sign posting, giving accurate information on process and procedure
Provide administrative support to the People Operations Manager
T&P with carrying out maternity plan meetings and providing guidance on remuneration and benefits during maternity
Providing administrative support in updating HR policies and procedures

Systems

Keep the HRIS up to date with the correct employee personal information
Ensure all new starter details and leavers are processed through the HRIS accurately
Upload returned contract documentation onto HRIS and create electronic copy files for all new starters
Ensure HRIS is updated with all changes to employees' data throughout their tenure
Work alongside T&P Team to ensure the relevant SharePoint pages are kept up to date and relevant
As and when required, enter data into required spreadsheets aligned to the appropriate process

Reporting

Support the T&P team in providing reports on a range of HR aspects such as retention, turnover, absence, Learning and any Havas Group reporting
Support in providing analysis reports on exit interviews
Support the People Operations Manager
T&P with the annual employee survey and assist with collating the output data from the survey

New Starter Process

Ensure all administration aspects of the new starter process are effectively managed and completed in a timely and accurate manner
Send Welcome letter and documentation
Provide IT/Building services new starter information to ensure timely set up on all relevant systems
Supporting booking of new starter learning events held during an employee's induction phase

Leavers

Effectively process leavers in a timely fashion and ensure Payroll deadlines
When required, carry out Exit Interviews record responses for analysis
Calculate payments due and or owing to leavers and ensure the HRIS/Payroll has the correct information for final pay processing
Ensure IT/Building services are made aware of any leavers as appropriate to ensure the effective management of their leavers process

Employee Benefits

Process employees to ensure they are set up on the pension scheme and Private Medical Insurance scheme
Arrange advisory meetings with the nominated Independent Financial Advisor (IFA).
Support in promoting benefits through the required communication medium such as team meetings, the SharePoint or word of mouth to ensure all employees are fully informed of all benefits and are notified of any changes to include updating any relevant material

Payroll

Support in administering the monthly payroll by collating payroll information and entering the correct details into the HRIS ready for approval
Ensuring that all changes to pay are approved and accurately recorded on the required system/Spreadsheet ready for payroll processing

Recruitment

Gain an understanding or the Talent Acquisition (TA) process to develop knowledge in this area.
Provide administrative and activity support to the on boarding process as and when required. Latterly development will allow for running induction sessions.
Support in the coordination of interim and work experience

Self-development

To ensure alignment to learning and development plan to meet Apprentice scheme milestones
To advise of any required knowledge refresh/update to support working towards Level 3 qualification
To ensure attendance at all internal and external sessions to support achievement of level 3 qualification
To come prepared to 1:1 sessions with portfolio evidence ensuring timeframes are adhered to
To take accountability for highlighting any potential challenges that may impact achievement of appropriate milestones.

Projects/Ad Hoc duties/Operations

Support T&P Team with any ongoing projects as and when required providing support within the scope of the role.
To carry out any other duties as required within the scope of the skill set determined for the role
Share the reception cover at lunch times, during planned and unplanned absences to ensure the first impressions of the agency are upheld at all times

Your Key Skills;