Pre-construction Administrator - Horley, United Kingdom - Coinford Ltd

Coinford Ltd

Verified Company

Horley, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Overview:

Coinford is a groundworks and concrete frame specialist that delivers contracts ranging from £1million to £50million throughout London and the South East of England.

This role works out of our Head office, Redeham Hall

Role Purpose/Objective:

Administrative support to the Pre-Construction department and executive assistance for the Pre-Construction Director. This role requires someone with solid administrative experience, who is highly organised and has strong attention to detail.

Key Responsibilities:

To provide Executive Assistant support to the Pre-Construction Director
Downloading all incoming tender documentation and creating a document register for all documents received including document references and revisions in line with tender filing systems
Setting up all incoming tenders on Microsoft Lists (live database)
Updated / new tender information and addendums downloading and updating document register
Booking meetings for the Estimating department as required
Notes & minute taking as needed for adhoc meetings
Printing/Distributing drawings and documents as required by the team (internal & external)
To be the expert user of the A0 printer and ensure it is kept stocked up with paper, inks and other consumables.
Daily maintenance of tender/opportunity display boards
Setting up of new jobs on Sharepoint (inc eVision)
Maintenance of company procedures register, highlighting renewals to document owners and uploading new revisions following updates
Compilation & submission of Prequalification Questionnaires (PQQs) submissions
Compilation & submission of documentation to support company accreditations

May also be asked to provide Reception cover and general administration help to surveying such as binding, copying, archiving & scanning

The above
list of
job duties is
not exclusive or
exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of their role.

Experience/skills required:

Experience supporting Director level personnel

Experience of the Construction industry would be an advantage, but not essential

Computer literate (MS office, Teams etc.)

Excellent organisational skills

Good written and verbal communication skills

Accuracy and Attention to detail

Calm, measured and professional manner

Ability to multi-task, balancing a number of tasks at the same time dependent on their priority

A flexible and adaptable approach to work

Qualifications:

Must have GSCE Maths and English or equivalent qualification

Business Administration qualification is desirable but not essential

Coinford is an equal opportunity employer

Ability to commute/relocate: