Grants Operations Officer - Edinburgh, United Kingdom - Historic Environment Scotland

Historic Environment Scotland
Historic Environment Scotland
Verified Company
Edinburgh, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £23,571 - £26,442
Job grade:


  • Other
  • Band B
    Contract type:
  • Fixed Term
    Length of employment:
  • 31 July 2024 and 1 permanent position
    Business area:


  • HES

  • External Relations & Partnership
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Fulltime
    Number of jobs available:
  • 2Contents
Location

About the job


Benefits:

Things you need to know

Location

  • EdinburghAbout the job

Job summary:


  • You will support the Grants Operations Manager and the wider grants team to successfully deliver the smooth running of the grant programmes and liaise with internal and external contacts to help achieve this

Job description:


  • Coordinate the recording and issuing of responses to information requests for the Grants team.
  • Assisting the Grants Operations Manager in the smooth running of the expert advice process, timetabling and coordinating requests and responses.
  • Assist Grants Managers in the recording of payment information and act as a point of contact for the finance team on grants matters.
  • Return grants payment information to finance and check that payments are recorded appropriately and ensure that grants records are up to date.
  • Assist the Grants Operations Manager in the general running of the grant programmes, including the maintaining and upkeep of grant document templates.
  • Coordination and maintenance of internal grants guidance and instructions.
  • Coordinate grants information for Communications team.
  • Perform basic data analysis on Grants information
In addition, the permanent Grants Operations Officer will have the following responsibilities:

  • Prepare monthly, quarterly and annual reports for internal and external use e.g. SMT report, accruals and retention reports.
  • Assist the Grants Operations Manager in the running of the grant reconciliation process.
  • Coordinate the subsidy control recording and reporting process for the grant programmes.

Person specification:


_ Essential requirements:
_

  • Good working knowledge of the Microsoft office suite
  • Demonstrable numeracy skills (calculation of percentages and fractions)
  • Experience of working in an administrative role
  • Experience of correspondence with external stakeholders
  • Basic knowledge of Grants

_ Desirable requirements:
_

  • Knowledge of Scotland's historic built environment
  • Driving licence or access to alternative means of transport to travel throughout Scotland, including to remote locations

Benefits:

What we offer

In addition we offer a great benefits package to our employees which includes:

  • flexible working hours (where appropriate)
- special leave
- maternity/paternity leave
- adoption leave
- reimbursement for relevant professional subscriptions
- support for further education and personal development
- study leave for work related courses
- access to a learning resource centre


Health and welfare

We offer you access to:
- our Employee Assistance Programme - for confidential advice and counselling
- an occupational sick pay scheme
- discounts at some local authority leisure facilities
- access to a free Headspace membership
- interest free loans for bicycles and annual travel passes (see 'season ticket' below)
- reasonable adjustments when needed, as part of our Equalities policy


Staff discounts

You will receive:
- free entry to all of our properties (with up to three guests)
- free entry to English Heritage, Manx and Cadw properties

  • 20% off purchases in our retail outlets

Season tickets


You can receive an advance to help with the cost of buying an annual season ticket for travel between home and work.

The advance is then repaid from your salary over the life of the season ticket. Available to all permanent and fixed-term staff.

Things you need to know


Selection process details:

Feedback will only be provided if you attend an interview or assessment


Security:


  • People working with government assets must complete baseline personnel security standard (opens in new window) checks

Medical:


Nationality requirements:

This job is broadly open to the following groups:

  • UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)
Working for the Civil Service:

  • The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
  • We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
  • Once this job has clo
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