Billing Assistant - Leeds, United Kingdom - Capsticks Solicitors LLP

Capsticks Solicitors LLP

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

United Kingdom, United Kingdom, United Kingdom

Competitive Salary & Benefits

Permanent - Full-time

Job reference:
LR940930UniBA

Location Leeds, Birmingham or Manchester

Hybrid Working

The Role and Responsbilites
This is a varied role covering several aspects of the day to day running of a busy law firm including:

End to End management of the billing process within your designated sector/team.
Delivering accurate and timely billing ensuring bill generation is in line with client requirements and contracts.
Liaising directly with partners and the wider business to ensure the correct charge rates are allocated to the clients / matters;
Managing discounts and rebates where applicable, liaising with the fee earners to agree the amounts and then the cashiers to ensure it is paid promptly;
Proactively maintaining a record of fixed fee matters, and billing each month before providing timely and tracking reports to the client lead.
Ensuring time/disbursement writeoffs are correctly authorised as per company policy and promptly affected;
Enquiring of matter supervisors (partners and senior fee earners) with regards to old WIP and old disbursements or expenses;
Liaising with cashiers and credit control in relation to payment queries;
Producing relevant reporting for fee earners, partners and clients showing levels of billings appropriately analysed as required;
Liaising with client accounts payable as necessary;
Raising credit notes as required;
Ensuring VAT rules are correctly interpreted and applied;
Liaising with the CMI team to ensure matters correctly setup and billed on time;
Escalating any matters that may hinder the billing process;
Providing analyses as required from time to time.

Other duties:

Any other duties as reasonably requested by the Head of Billing, or the Director of Finance
As part of our approach in developing staff there will be opportunities to experience other areas of work within the Finance function, shadowing staff in related areas and covering for holiday and other absences.
The introduction of the new PMS allowed for greater automation of the overall billing process and all billers will be expected to input into the process of designing efficient systems.
At month end or yearend there may be a need to work beyond the standard hours and billers will be expected to arrange matters to accommodate this need.

Skills and Experience

Previous experience of working in a legal accounting environment or Billing environment.
Strong administration and organisational skills;
Excellent attention to detail;
Strong Excel skills;
Selfdisciplined and the ability to prioritise workloads independently to tight deadlines;
Excellent communication skills;
Ability to work independently and as part of a wider team
The ability to work calmly under pressure;
Professional and selfmotivated;
Proactive in their approach;
Willing to learn and develop; and
Able to work in a busy, professional environment;
A team player.

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential.

Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.