Executive Assistant - High Wycombe, United Kingdom - Athena Stonecare Ltd

Description

• Office Processes_
• Answering main Company phone to field enquiries and take appropriate actions
• Keeping the customer database (SimPRO) and One Drive up to date following the customer journey process
• Ensuring all forms, photographs and information relating to jobs has been filed correctly
• Diary management for on site team members creating quote and job bookings, planning team travel and making adjustments to weekly schedules as required
• Managing and booking Directors meetings, travel and other ad hoc activities
• Producing monthly reports for Directors of the jobs completed, enquiries and other KPIs measured by the Company
• Collating Health and Safety documentation for contractors as required and completing on boarding paperwork
• Generating invoices for jobs using software provided and ensuring that the bank is reconciled on a daily basis
• Participating in monthly team meetings
• Marketing Administration_
• Updating Google My Business and other online listings on a monthly basis
• Dissemination of literature and other marketing materials to clients, prospects and other audiences
• Supporting Directors with business development and client engagement/ account management by arranging gifts and sending marketing materials
• Supporting Director with prospect research and follow up
• Supporting with running networking events by greeting guests, serving drinks and supporting with set up and clean down.
• Social Media_
• Daily commenting and interaction with influencers across Instagram, Facebook and LinkedIn
• Monthly posting on local Facebook community groups and forums
• Regularly reviewing competitor social media and hashtags
• Reviewing the analytics from social media and website on a monthly basis

• Flexitime
• Onsite parking

• Flexitime
• Monday to Friday

• High Wycombe: reliably commute or plan to relocate before starting work (required)

• English (required)

• United Kingdom (required)