Pa to Board of Directors - Oldbury, United Kingdom - GL2 Recruitment Ltd

GL2 Recruitment Ltd

Verified Company

Oldbury, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you and experienced PA to a board of Directors and wanting a new challenge?

Your responsibilities

Work with the Board of Directors and manage all the regular Board, Executive, Quarterly and Pension Meetings inc. collating reports and minute taking
Where required liaise with head office in Austria on meeting schedules
Manage the Company car fleet, Pool vehicle bookings and Fuel cards
Manage the Company travel requirements for employees, e.g., booking hotels, flights, trains, car rental
Manage and update the Time and Attendance System for the Board of Directors and Executive Team
Manage the Board of Directors and Executive Team Annual Holiday Entitlement spreadsheet
Assist with planning and managing Company events. E.g., Metsec Conference, Sales Conference, Annual Golf Day
Administrator for the Company Credit Cards
Manage the Company's Stationery account, order printed stationery business cards, compliment slips etc.
Manage the Company's benefits register, deal with charity donation requests and compile the R&D report
Approval of invoices and submission of credit card expenses
Carry out general office duties for Head Office. E.g., ordering stationery, ordering kitchen supplies, dealing with the daily post, diary keeping for meeting rooms, refreshments and lunch orders for visitors, taking bookings for and charging the tour guide system.
Any other duties as may be required by the Board of Directors & HR, such as creating guest WI-FI passwords & setting up Webex's.

Hours of work
Monday to Thursday - 08:30 to 17:00 - half hour lunch break

Friday - 08:30 to 13:30 - no lunch break

37hours per week

Qualifications:

Person specification

Ideally have 3 to 5 years' experience in a PA role
Demonstrate a high level of discretion and confidentiality
Be very well organised with high attention to detail/accuracy
Be hardworking, selfmotivated and able to think on your feet
Work well in a team with a flexible and positive approach to work
Possess excellent Microsoft Office and Outlook skills
Have good timekeeping and attendance
Must be eligible and able to prove you can work in the UK.

Why is This a Great Opportunity

This is a permanent role, which will involve you working closely with the Board of Directors, Head of Strategic Planning and the Human Resources (HR) Department to provide professional, confidential secretarial and administrative support.

Job Types:
Full-time, Permanent

Salary:
£28,000.00-£30,000.00 per year

Benefits: