Business Assistant Coordinator - London, United Kingdom - CBRE

CBRE

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Posted- 06-Mar-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- London - England - United Kingdom of Great Britain and Northern Ireland- CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide.

Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.
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Business Assistant Coordinator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Business Assistant Coordinator to join the team located in London.
Responsibilities
Work in a professional manner maintaining diplomacy and confidentiality in communicating highly sensitive or highly contentious information with people of all levels within the company and elsewhere
Prepare and issue predefined reports and presentations for both internal and external deadlines
Support the organisation of Finance events such as 'town hall' meetings, team strategy days, annual meetings, leadership days and social events
Schedule reviews, monthly leadership meetings, meetings and taking and distributing minutes
Provide support to the team and taking on responsibility for the smooth running of the office
Proactive and complex diary management including workload, deadline planning and reoccurring events. Preemptive planning
General Administration including printing and binding of documents, filing, expense claims, maintaining organisation charts, holiday and absence tracking, room booking management etc
Deal with frequent queries from staff and client
Book travel and arrange all associated documents and arrangements
Communicate key messages as appropriate
Checking reports such as Encompass and chasing teams where necessary to ensure filing on statutory accounts are completed on time

Person Specification

Advanced level IT skills (Word, PowerPoint, Excel, MS Outlook, MS Teams)

GCSEs

Maths and English language minimum C grade
Excellent communication skills, both verbal and written
Ability to change, adjust to change
Ability to improvise, multitask and prioritise in a changing environment while maintaining composure
Excellent interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
Highly organised and takes ownership of responsibilities
Ability to prioritise and coordinate tasks efficiently ensuring all deadlines are met
Accurate and exceptional attention to detail
Proactive and someone who enjoys working autonomously and as part of a wider team
Sociable and outgoing with flexible approach to work
Positive attitude with a calm and methodical approach to work
Ability to work well under pressure

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.