Team Secretary - Pontypridd, United Kingdom - Cwm Taf Morgannwg University Health Board

Cwm Taf Morgannwg University Health Board
Cwm Taf Morgannwg University Health Board
Verified Company
Pontypridd, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

As Team Secretary the post-holder will be required to provide a range of secretarial and clerical services to support the smooth running of day to day operational issues for the Consultant Psychiatrist and Community Mental Health Team, thus enabling a whole team approach with the aim of improving patient services and care.

Please note the days of work for this post will be Monday, Tuesday Wednesday, Friday

  • Maintain an accurate Medical Records filing system, ensuring case notes are tracked appropriately.
  • Process incoming referrals, liaising with core team members and Admin Team Leader regarding incoming referrals and team meetings.
  • Assist in supporting the team meetings as and when required.
  • Ensure client appointment booking systems are well managed and maintained.
  • Carry out health and safety responsibilities in accordance with Directorate and University Health Board policies and procedures.
  • Audio and copy typing of letters/reports generated by the Team.
  • Assist with the typing of research projects as necessary.
  • Produce information in presentation format as required.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family.

Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs:
Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.


We live by our core values:

  • We listen, learn and improve
  • We treat everyone with respect
  • We all work together as one team


We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.


  • To attend multidisciplinary meetings, ward rounds and case conferences to take minutes, ensuring timely production and distribution to all concerned as and when required.
  • To arrange meetings, including the organisation of venue and catering arrangements as requested.
  • Communicate with all disciplines within the Team and across the Directorate as well as clients, carers, GPs, Pharmacies and other agencies involved in client care.
  • Receive telephone calls from patients, relatives, GPs and other professionals involved in patients' care, seeking advice and guidance from senior staff on more complex issues.
  • Liaise with other departments and hospital as necessary.
  • To liaise with other team members to ensure that all patients notes/client files are available when required.
  • Ensure relevant clinical information is supplied to the coding department.
  • Maintain Consultant's diary.
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