Document Controller - Aylesbury, United Kingdom - IFC Group Aylesbury, Buckinghamshire

Description

Job Summary

About the role

• The role of the Document Controller within the Contracts team is to support the Contracts team in the management of enquiries, creation and reporting of quotations, management of contract documentation.
• The Document Controller will be responsible for the organisation, collation and management of all drawings and documents in relation to both enquiries and contracts. In ensuring that documents are kept in the right location / file structure, are accessible to all relevant personnel and have been correctly record in lien with contractual requirements
• This role often involves working to deadlines and ensuring that all personnel working on the projects are following the same procedures with regards to documents / drawings
• Ensuring that documents / drawings are in the right location, they are categorised according to the project and type of document
• This will involve checking fee proposals before they are issued to ensure that the correct references and revision numbers have been used, the same exercise will be required in relation to the acceptance of a client contract
• Liaising with internal and external personnel to ensure that documents contain correct and understandable information regards their categorisation.

Do you have what it takes?

• The applicant is expected to have excellent organisational skills and to be familiar with effective filing. They must have the ability to monitor and evaluate systems and to look for improvements
• Good communication skills are important to be able to coordinate the different projects
• Additionally, an understanding of the organisation's business matters is crucial so as to be able to identify and control documents effectively
• Being able to work with one or more teams
• Having excellent IT skills
• Having high attention to details
• Being accurate
• Having organisation skills
• Being flexible and proactive
• Having good written and spoken communication abilities
• The key skills required are accuracy, attention to detail and the ability to meet deadlines. A sound working knowledge of Contract Management Portals (4P, ASITE, etc.) Microsoft Excel and Word is essential
• Required to develop and implement processes related to document control and management. They work with the project teams in order to implement systems of control. This person also manages the process of distribution of all correspondence and ensure good relationships with external and internal clients

What can you expect from us in return?

• Up to £30,000 per annum
• 25 days holiday + Bank Holidays
• 37.5 hours a week Monday Friday
• Hybrid Working
• Family Leave generous enhanced maternity/adoption/shared parental leave first 6 months full pay maternity/adoption and shared parental leave & 2 weeks full pay paternity leave
• Welcome pack
• Salary Reviews
• Holiday Buying Scheme
• Private Medical Insurance
• Life Assurance (4x Annual Salary)

• EAP

• Free, independent Employee Assistance Programme, offering confidential information, support, advice and counselling, 24 hours a day, 7 days a week, 365 days a year
• Cycle to Work Scheme
• Eye Care Vouchers

Why work at Kiwa?
We achieve results. Our values run through our business; 'We ARE Kiwa', Ambitious, Reliable and Engaged. That is how we interact not only with our colleagues and customers, but everyone we meet.

We embrace the personal development of all our colleagues, we will encourage you to be ambitious, explore new ideas and help make our world a safer, more sustainable place.

You will work within an organization that is very dynamic and in which you have all the space to maximally develop yourself.

Kiwa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We fully take advantage of the flexibility we have to hire Kiwan's from around the world and from any background.

We give our team a work environment free from prejudice, discrimination, and intimidation so they can do their best work and live happy lives.

Inclusivity and equality are important to us, and we don't tolerate behaviours that don't follow these values.