Divisional Support Administrator - London, United Kingdom - Medivet Group Ltd

Medivet Group Ltd

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The role

Medivet is growing and we have an exciting opportunity to join us in a brand-new role, providing crucial support to our Regional Operation Directors.

This role will support our Central London Division in and around the Camberwell area. You will be homebased but some hybrid working may be necessary.

The Divisional Support Administrator will support in the management of practice rotas, managing day-to-day administrative duties, providing support in areas such as absence recording, locum management, holiday processing and managing sickness.

This role will have an element of on-call - 1 in 10 weekends to support weekend absences.

Key accountabilities

Responsible for Locum bookings, ensuring the locum requirement and reason for booking is logged
Taking sick calls for the division daily, logging sickness on Quinyx, informing the RD/AM and finding cover for shifts
Responsible for absence management, sharing information with RD/AM to ensure absence policy triggers are followed
Travel to practices within the division when required
Support and manage the annual leave booking process and the divisions bank holiday rota
Support with CPD requests
Work with RD/AMs to ensure all Starters/Leavers are on Quinyx
Answering queries and managing in Quinyx inbox
Support the division with weekend and OOH oncall rotas
Creation and maintenance of regional information sheets to assist with backfill/cover sequence
General admin tasks for the division as required such as organising meetings, taking minutes and actions, collation of data/information for ad hoc requests
Any other adhoc duties, as and when required

Skills and experience

Proficient in all Microsoft products, especially Excel
A strong communicator who demonstrates strong influencing skills
Excellent organisational skills a planner who can ensure deliver within tight timescales
Team player, working collaboratively with Regional Director, Area Managers and the other Divisional Support Administrators
Previous experience of rota management systems would be an advantage
Previous administration experience, ideally gained within a multisite environment
Full UK Driving Licence to travel within the division when required

Job Reference:
SCR00702