Executive Assistant - Eastbourne, United Kingdom - Nicola James Communications Ltd

Description

Objectives/Key Tasks:

To provide project-specific administrative support to the Director in an accurate, timely and professional manner, including:

• Planning and co-ordinating multiple projects, to ensure milestones are met to an excellent standard
• Conducting research, assembling and analysing data to prepare reports and documents
• Preparing and editing written correspondence, communications, presentations, publicity etc
• Managing booking and registration processes
• Managing and updating various databases on a regular basis
• Onsite event support; helping set up and run events as well as providing delegate support
• Managing and maintaining schedules, appointments and travel arrangements
• Arranging and coordinating meetings, including minute taking
• Reviewing operating practices and implementing improvements where necessary
• Processing expenses and maintaining project budgets in liaison with the Finance Manager
• Providing administrative support to the Director and all projects and events undertaken by NJC
• Website management (where applicable) and any other duties as required

Person Specification

Essential

Education & Experience

• Proficient computer skills and high competency levels with MS Office Suite
• Experience in customer service and administration
• Experience in a professional environment
• Experience in event and project management, with a high level of attention to detail
• Knowledge of standard office administrative practices and procedures
• Minimum of 2 years' experience in PA support
• Experience in event/project management (Desirable)
• Degree level education and/or relevant training

Skills & Abilities

• Professional in appearance and manner
• Articulate, professional and able to communicate at all levels
• Able to organise and prioritise workload
• Able to juggle multiple client demands at any given time
• Able to work in a highpressure environment
• Confident communicator (both written & verbal)
• Able to demonstrate initiative, excellent organisational skills, within a demanding and everchanging environment
• Demonstrate flexibility and adaptability
• Highly selfmotivated, focused and comfortable with independent working
• Trustworthy and reliable
• High level of attention to detail
• An excellent standard of numerical ability
• Able to work within a dispersed (often remote) team

Attributes/Other

• An understanding of the church scene as clients are Christian organisations.
• Willingness to be flexible in their working hours, including occasional travel and overnight stays.

Job Types:
Full-time, Part-time, Permanent


Salary:
£25,000.00-£27,000.00 per year


Expected hours:
No less than 20 per week


Benefits:

• Company pension
• Flexitime
• Onsite parking

Schedule:

• Monday to Friday

Education:

• A-Level or equivalent (required)

Experience:

- administration: 2 years (required)


Language:

• English (required)

Ability to Commute:

• Eastbourne (required)

Ability to Relocate:

• Eastbourne: Relocate before starting work (required)

Work Location:
Hybrid remote in Eastbourne