Receptionist/administration Assistant - Maidstone, United Kingdom - Hever Business Management

Description

Dealing with the general day to day running of Reception

• Meeting and greeting clients and visitors to Barham Court, managing visitors register and visitors passes
• Dealing with couriers and deliveries for clients
• Postal duties (franking outgoing post for clients, sending recorded and special deliveries and distributing daily post into clients' post boxes)
• Dealing with enquiries regarding weddings, functions, meetings, and conferences
• Dealing with office brokers
• Conducting viewings of available office space
• Data entry of service and postage charges
• Managing meeting and conference rooms' diary (booking and sending confirmations, raising invoices etc)
• Setting up new phones via VTSL portal
• Dealing with general telephone issues, call diverting, pick up group, changing names on handsets etc
• Updating spreadsheets with new client's details
• Updating client distribution lists on outlook
• Sending announcements and information to clients on outlook
• Dealing with any issues arise within the building internet, telephones, water, power etc
• Planning and conducting fire drills
• Credit control (chasing payment of overdue service/rent bills)
• Maintain and updating swipe card entry database including issuing new cards
• General cleaning of main kitchen area/communal areas/ reception area throughout the working day.
• Daily inspections of building facilities (replenishing as required)
• Setting up refreshments for meetings and conferences, clearing and replenishing during and after
• Compliance for new clients, issuing contracts, terms of business, getting required ID, signatures etc.

Hours: 35 hours per week


Job Types:
Full-time, Permanent


Salary:
Up to £22,000.00 per year


Benefits:

• Company pension
• Free parking

Schedule:

• Monday to Friday

COVID-19 considerations:
Full Covid Risk assessment in place.


Ability to commute/relocate:

• Maidstone, ME18 5BZ: reliably commute or plan to relocate before starting work (preferred)

Education:

• GCSE or equivalent (preferred)

Experience:

Microsoft Excel: 1 year (preferred)

• Customer service: 1 year (preferred)
• Receptionist: 1 year (preferred)

Work Location:
In person

Application deadline: 21/04/2023


Reference ID:
sw/0088

Expected start date: 01/05/2023