Property Management Coordinator - Norwich, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Norwich, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

REED are working with a fantastic organisation in Norwich, recruiting for the position of
Property Management Coordinator to join the team on a permanent full time basis.

Working 35 hours per week, Monday to Friday 9am-5pm.

Responsibilities:

Maintain relationships with the property team, tenants, contractors, suppliers, stakeholders, and teams in the organisation
Assist with the coordination of repair & maintenance issues, along with planning and coordination of projects inc. environmental improvements
Assist with the sale & purchase of properties within the portfolio.
Support with data collation, analysis & reporting of property information
Maintaining housing stock
Assist the Surveyor to undertake Pre & Post occupation inspections, arranging all agreed works within deadlines, obtaining competitive quotes as req.
Inspecting properties to establish issues organising remedial work
Provide support to the Property Dept., assist in producing agendas and supporting papers for meetings
Update the Property Services Dept. database, ensure all property and personal details of occupiers are up to date.
Assist with out of hours contact system for reporting of emergency housing repairs.
Support with generating works orders and issue to contractors for works required
Process works invoices including validation and maintain cash flow procedures
Prepare and issue outstanding works reports
Ensure the register of statutory requirements is maintained (Asbestos Register /
Tree Surveys / Electrical / Gas Test Certificates. Etc).
For the handover process, meet occupiers at the property with a view to demonstrate the house prior to their occupation.

Requirements:

Existing experience within a similar role, or a relevant degree
Excellent IT skills, using Microsoft Word, Access, Outlook, PowerPoint and Excel
Strong communication skills, both written and verbal including a helpful and professional telephone manner
Strong interpersonal skills
Good attention to detail and accuracy
Experience of using Property Management databases
Ability to work with budgets
Able to work under pressure to meet targets and deadlines
Calm under pressure and able to problem solve
Selfmotivated and enthusiastic
Organised and methodical with ability to manage a igh volume workload and work on own initiative