Sixth Form Senior Administrator - West Bridgford, United Kingdom - Archway Learning Trust

Archway Learning Trust

Verified Company

West Bridgford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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SPECIFIC RESPONSIBILITIES

Admissions / Transition

Coordinate all student admissions into The Nottingham Emmanuel School Sixth Form in line with the Sixth Form's entry criteria.
Administrative preparation for the open evenings and events
Act as the initial contact advising, promoting and supporting prospective applicants
Arrange visits, tours and meetings
Provide an effective administrative service to support the induction and enrolment of new students, including all personal, registration, academic information, course memberships and nomination of prefects and officials each year.
Dealing with any enquiries in relation to student admissions
Assist in the transition and induction processes in close liaison with the Head of Sixth Form.
Assist with induction meetings and induction days including the preparation, monitoring, communication and collation of all information relating transition and induction.

Bursary and Census

Support the Academy Manager to compile, maintain and ensure the accuracy of statistical information as required by the DfE in the Post 16 census.
Support the Head of Sixth Form and Academy Manager to keep abreast of changes to the funding formula to ensure that funding is maximised for the Academy.
Managing the 1619 Bursary Fund budget and to continually develop and maintain a system of assessing, recording, and making payments and other associated payments to eligible students regarding the Academy's 1619 Bursary, ensuring accountability for audit purposes. Offer support and advice to students and parents/carers in relation to these schemes.
Responsibility for ensuring accurate monitoring of budgetary expenditure throughout the year to assist in bidding for budget allocations.
Ensuring that for each Academy Census, we are up to capacity to maximise funding.
To support with Option blocks, enrolment planning, and curriculum changes in the timetabling software.

Marketing and Communications

Lead on website design and content updates, including providing comments for improvement where applicable.
Responsible for the collation and design of internal and external communications
Responsible for liaison with external suppliers of printed and electronic marketing materials.
Responsibility of the Sixth Form's social media platforms, ensuring items are promoted accordingly using own initiative.

Attendance

Maintain accurate records of student attendance, monitoring absences through G4S and responding to attendance issues according to Sixth Form policies and procedures.
Undertake first day absence calls/texts and log information effectively.
Be responsible, daily, for regular communication with relevant members of the Sixth Form team and other teaching staff regarding attendance issues, absence statistics and individual patterns of attendance.
Be responsible for enquiries relating to attendance and punctuality by students, parents/carers and staff.
Reporting late students, recording and reporting students who require permission to leave during the day.
Review, on a regular basis, the systems in operation to record and monitor attendance, in order to make recommendations to further improve existing systems and overall levels of attendance.
Develop specialist knowledge of attendance and punctuality issues and best practice and provide advice and guidance to the Head of Sixth Form & SLT on matters relating to attendance and punctuality.

Pastoral Admin

Supporting the Head of Sixth Form and Year Leader with any administration tasks required. This will include minute taking, managing calendars, organising meetings or preparing letters.
Be proficient and responsible for using the Academy behaviour monitoring software (Go4Schools) and providing meaningful and accurate reports on student behaviour on a daily, weekly, termly and annual basis to support with the rewards and sanctions for the Sixth Form.
Supporting the Academy with events such as Parents Evening, Open Evenings and Celebration of Success. Ensuring the event is advertised appropriately, chasing responses (including a log for Parental Engagement), catering is provided and rooms are booked. You will also be required to attend on the Evenings to ensure the event runs smoothly.
Engage with parents/carers to increase use of Go4Schools and WEDUC.

General Administration

Work cooperatively as part of the Academy administrative team, covering absence, vacancies and supporting colleagues at times of heavy workload.
Enter and retrieve data relating to students onto the database and other software packages as directed. Produce statistical reports from and other database packages.
Provide general administrative support and be proficient in using Microsoft packages.

**A full list of the specific responsibilities can be found in the attached job pack.