Business Support Administrator - Stonehaven, United Kingdom - Kionnali Living Systems Ltd

Description

Business Support Administrator - About the job

About Kionnali Living Systems

Kionnali's purpose is to build self-contained, instantly deployable modular buildings with low to no energy costs and zero infrastructure requirement.

What we do

We are developing regenerative and resilient building technologies and integrated systems.

We're combining all our systems into a modular home that deploys anywhere in minutes and provides everything you need to live, automatically, on or off grid.

We call it the LightForm. It is designed to adapt to weather patterns, lifestyle changes, and protect you during and after a disaster. You can learn more about it on our home page. We believe that access to basic needs is a human right. That's why we're building technology to make a comfortable, safe, healthy life more accessible. Our vision is a global network of resilient, locally sustained communities.

Role Purpose

The Business Support Administrator is responsible for coordinating office services and providing administrative support to the executive team and CEO - with a focus on general office support, finance, organisational and administrative tasks.

Responsibilities:

• Provide and coordinate all aspects of ongoing and ad hoc administrative and logístical office support; organising and maintaining the office area, ordering office supplies/equipment and communicating, monitoring shared inboxes and calendars and providing guidance on companywide processes and procedures.
• Provide administrative support with regard to scheduling meetings and booking events for both internal and external stakeholders.
• Responsible for: processing invoices; raising purchase orders; receipts for goods/services; maintaining accurate supporting records; and documenting and regularly reviewing related processes.
• Maintain a high standard of record keeping for all procurement and finance activity, working with and supporting the team to gather customer, supplier and procurement information.
• Support external audit by providing accounts payable documents as requested.
• Lead and document an efficient timesheet management and job costing process; including build/design, load and reporting aspects
• Gather content across teams that will support internal communications (monthly meetings & newsletters).
• Organise and manage the team's tasks in Clickup.
• Support team members in use of common IT, Finance and HR systems (referring to the correct alternative contact or department for assistance where appropriate)
• Work with appropriate colleagues/teams where necessary to ensure internal communications channels (eg. Google Workspace) are maintained with practical information on our office, procurement, finance and IT processes and procedures.
• On occasion, act as the general and first point of contact into Kionnali, dealing with enquiries, visitors and requests.
• Maintain employee's system access for all staff

Skills and Experience

• Good level of skill on Google Workspace.
• Experience in an office administration and/or coordination role including finance administration duties (i.e. setup and maintenance of purchase orders, processing invoices and checking supplier statements)
• Good literacy skills and the ability to write communications.
• Experience with Quickbooks and Clickup, or similar task management systems is highly desirable.
• Excellent organisational skills with the ability to maintain accuracy and attention to detail.
• Initiative, judgement and drive to resolve many daytoday challenges independently (i.e. proactively problem solve).
• Proactive, willing to learn and motivated.
• Ability to deal with ambiguity and react quickly in an evolving and fast paced environment.
• Ability to work autonomously, under pressure and with conflicting and changing priorities.
• Excellent verbal and written communication skills.
• Personable approach with ability to develop positive working relationships at all levels within an organisation.
• Selfmotivated and proactive.

Location

Right to Work in the UK

Applicants must have the existing and ongoing right to work in the U.K. without restrictions as sponsorship for visas is not provided.

If invited for an interview you will be required to evidence your right to work in the UK.


Benefits:

We are a friendly, collaborative and innovative bunch looking for an organised individual to join our team. Work should have a fulfilling purpose, and your company should have your back. Creating a fantastic place to work is our number one priority.


You will benefit from:

• Flexible working hours contracted minimum of 16 hours per week
• Negotiable hourly rate of pay, dependent on experience.
• Hybrid working options.
• Standard pension and benefits
• Membership in future employee ownership trust
• Chance to grow with a fast growing, local business
• Opportunity to make significant social and environmental impact
• A supportive and collaborative work environment

Job Types:
Full