Part Time Office Administrator - Oxford, United Kingdom - Tyndale Community School

Description

We are rewarding, inclusive, fun, and our Mission is to empower every student to achieve academic and personal success so that they can fulfill ambitious goals for themselves and their community.

• Onthejob training
• Lively atmosphere
• Growth opportunities

We are looking for a highly motivated individual to work in our Admin team to undertake administrative tasks in the office.

They will also act as the initial point of contact for parents, visitors and other stakeholders so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.

• Update manual and computerised record/information systems
• Update and maintain the school calendar
• Manage and organise completed forms from parents
• Report any issues with the school's IT systems
• Organise and distribute incoming and outgoing post
• Provide administrative support to staff as needed
• Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it's ready to use at all times, resolving any issues as necessary
• Keep records in accordance with the school's record retention schedule and data protection law, ensuring information security and confidentiality at all times

• Administrate the schools admissions processes, following the schools admissions policy and in year transfer policy.
• Ensure all checks are completed and recorded, communicating effectively with the inclusion team, teachers, previous settings and OCC's admissions officer.
• Carry out and organise visits for any prospective families.
• Send off/request any associated Safeguarding and CP records.

• Initiate and oversee the administration of absence procedures, for example letters home, attendance clinics and engagement with local authorities/other external agencies and partners
• Manage the process of issuing penalty notices to parents
• Maintain accurate records of communications with parents/carers and relevant interventions
• Build and refresh knowledge of the school's MIS and other relevant systems
• Produce and interpret attendance reports for school leaders, identifying key statistics, reasons for absence and any patterns of concern
• Track attendance of vulnerable groups of pupils and share information with school leaders
• Identify pupils that need additional support to improve their attendance
• Work with school leaders to identify appropriate interventions to improve attendance for particular groups or individual pupils.

• Manage the school's website and create the newsletter each week.

• Assist with marketing and promoting the school

• Read and follow the relevant school policies
• Undertake training required to develop in the role
• Ensure all duties and responsibilities are undertaken in line with the school's health and safety policy
• Contribute to the safety of children and young people and protect them from harm

• Company pension
• Onsite parking
• Sick pay

• Day shift
• Monday to Friday
• No weekends