Administrative Assistant - Brighton, United Kingdom - Sussex Community NHS Foundation Trust

Sussex Community NHS Foundation Trust

Verified Company

Brighton, United Kingdom

5 hours ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To work as part of the trust-wide AHP Professional Leadership Team to provide a proactive secretarial/administrative service, dealing with first line enquiries and delivering a range of administrative support that is carried out to a high standard.

Professional Leadership Team, including:

Associate Director for Allied Health Professionals

Deputy Associate Director for Allied Health Professionals

PA to Associate Director for Allied Health Professionals and Deputy Associate Director for Allied Health Professionals

Area Heads of AHPs and Governance

Professional Lead for Physiotherapy

Professional Lead for Occupational Therapy

Professional Lead for Speech and Language Therapy

Professional Lead for Paediatric Occupational Therapy, Physiotherapy

Professional Lead for Paediatric Speech and Language Therapy

Professional Lead for Podiatry

Professional Lead for Dietetics

Trustwide Falls LeadCommunicating regularly and developing working relationships with trust-wide senior staff on behalf of the Associate Director of Allied Health Professionals, Deputy Associate Director of Allied Health Professionals and Area Heads of AHPs and Governance

Internal communications:
conveying complicated, complex and sensitive administrative information to staff from other departments and external contacts. To contribute to the service planning and development group in relation to administration systems and procedures. Participating in the Trust supervision and appraisal strategy.

To manage and priorities workload on a daily basis and deal with the competing demands of the team

To work independently using own initiative to provide a proactive administration service, providing cover and support within the team to ensure efficient continuation of service

Undertake administrative induction for new staff, including the processing and issuing of network accounts, uniform, mobile phones, smartcards, annual leave calculations

To provide a central administration point for managers to source information regarding staff in post (position numbers, professional registration etc)

Provide a reception role for the team and assisting with the interview process (photocopying documents and filing documents etc)

To process and sign off weekly timesheets for Bank staff using HealthRoster and maintain associated internal records

Processing contract details amendment, termination and personal amendment forms, including maternity/paternity leave, fixed term contracts and secondments and alerting managers of forthcoming expiry dates

To use non-routine systems such as Business Intelligence reporting software to extract and analyse staffing data.

We are the main provider of NHS community services across East and West Sussex.

Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.

Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.

We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.

Why work for us?

Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support

Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county

Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options

Excellent training and development opportunities

Research opportunities

Cost-effective workplace nurseries in Crawley, Hove and Brighton

Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks

Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces

Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)

Located in stunning Sussex, with easy access to the South Downs and the coast

Access to a wide range of benefits and discounts for NHS staff

To support the day-to-day administrative needs of the AHP Professional Leadership Team, managing conflicting demands including ongoing and ad-hoc tasks

To provide a first line enquiry service for staff, external agencies and clients

To order and maintain adequate levels of stationery and equipment as required by the team

To maintain expected standards of office safety and security

To coordinate a range of team meetings with internal and external staff (including booking venues; preparing and circulating meeting papers; taking notes; writing up formal minutes; and following up on actions) and to manage diaries for team as required

Receive and sort internal and external mail and deal with each appropriately

To deal with letters to patients if required

To support the induction of new junior staff/traine