Pathology Pa - Gloucester, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust

Gloucestershire Hospitals NHS Foundation Trust

Verified Company

Gloucester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This role is an exciting new addition to the structure within Pathology. This will be a chance to work across Pathology and engage with staff at all levels.
The post holder will support the provision of quality rosters ensuring they are safe, cost effective and efficient. They will ensure rosters are prepared to ensure pay-roll is run on time with accurate information.

The post holder will ensure all users of E-Rostering have access to accurate, fair working patterns, up to date rosters and timely opening of new rosters for requests on the employee on line.

They will be the key contact for all aspects of E-Rostering.

With training become the Pathology administrator for the Trust's E-Rostering system
Support the Laboratory Managers in the development of quality rosters, monitoring KPI's and taking necessary steps to improve and create quality rosters, including the recording of annual leave / booking, recording of sickness absence and any other amendments required
Ensure E-Rostering support mailboxes are monitored throughout the day, prioritising and categorising queries appropriately
Undertake routine checks prior to payroll to identify any issues, ensure that the interdependent relationship between E-Rostering system and Electronic Staff Register (ESR) is monitored and any issues are reported to the Roster Manager & Payroll Liaison Manager
Assist with the review and resolution of payroll queries in relation to the roster support
To ensure Payroll deadlines (weekly / monthly) are met submitting data
Liaise with the bank office to ensure accurate information is reflected on the E-Roster
Send shifts to bank and agency as requested by the Laboratory Manager, escalating any issues as necessary
Handover any relevant up to date information, tasks to maintain an accurate E
Rostering service provision when

Pathology is a large busy department which is located across both sites of the trust. Each discipline has a very varied working pattern which will have to be considered by this role. This role will engage with all staffing across pathology.

Knowledge, Skills and Experience

Educated to GCSE / NVQ level 3 or demonstrable relevant experience
Significant administration experience preferably within the NHS
Excellent computer literacy, knowledge of process and experience of Microsoft Office packages e.g word and excel
Evidence of ability to work with all staff groups and grades
Ability to overcome barriers to communication and work with a positive persona promoting the use of E-Rostering
Excellent interpersonal skills for dealing with people both within and external to the organisation
Excellent organisational skills for prioritisation of own workload with methodical and structured process
Ability to work to deadlines
Ability to work flexibly within a team
Ability to use own judgement and initiative as appropriate
Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary

Duties include:

With training become the Pathology administrator for the Trust's E-Rostering system
Support the Laboratory Managers in the development of quality rosters, monitoring KPI's and taking necessary steps to improve and create quality rosters, including the recording of annual leave / booking, recording of sickness absence and any other amendments required
Ensure E-Rostering support mailboxes are monitored throughout the day, prioritising and categorising queries appropriately
Undertake routine checks prior to payroll to identify any issues, ensure that the interdependent relationship between E-Rostering system and Electronic Staff Register (ESR) is monitored and any issues are reported to the Roster Manager & Payroll Liaison Manager
Assist with the review and resolution of payroll queries in relation to the roster support
To ensure Payroll deadlines (weekly / monthly) are met submitting data
Liaise with the bank office to ensure accurate information is reflected on the E-Roster
Send shifts to bank and agency as requested by the Laboratory Manager, escalating any issues as necessary
Handover any relevant up to date information, tasks to maintain an accurate E
Rostering service provision when

not on shift

Work with Laboratory Manager to complete all variation and leaver forms
Ensure that all new staff are correctly set up on the E-Rostering system, also update the E-Rostering system for staff leaving the unit
Demonstrate own activities to new or less experienced members of staff
Attend all roster creators / updates and attend Trusts roster training via the rostering team
Maintain your elearning and mandatory training
Ensure the data protection act are followed when dealing with sensitive and personal information
Additional administration duties for Pathology management may be required.