- Coordinate international heavy machinery transport
- Manage third‑party international quality control inspections
- Coordinate pre‑shipment preparation and documentation
- Plan and negotiate with transport providers and suppliers
- Manage stakeholders with a strong customer‑first mindset
- Ensure compliance with customs, transport, and export rules and documentation
- Research and prospect new suppliers via cold calls, email, WhatsApp, and social outreach
- Support wider team processes as needed – we're a small, hands‑on team
- Strong organisational skills with the ability to manage multiple tasks and shipments simultaneously
- High integrity – customers need to trust you with major decisions
- Excellent written and verbal communication skills
- A collaborative team player with a self‑starter mindset and commercial curiosity
- Solution‑oriented, and comfortable operating in fast‑moving environments
- Office‑based role in Edinburgh
- Flexibility required to accommodate different (European) time zones
- Right to work in the UK
- Excellent organisational and time‑management skills
- Strong written and verbal communication skills
- High attention to detail; adaptable and flexible
- Professional fluency in English
What you'll get
- Direct collaboration with the founders and real influence on company growth
- Clear career progression into global operations, logistics, or account management
- Hands‑on exposure to international business, global logistics, and heavy machinery
- Weekly team lunch every Friday + consistently great coffee everyday
- 30 days annual leave including bank holidays, and pension contribution
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Operations Assistant - City of Edinburgh - Spectinga
Description
Spectinga is a fast-growing, venture-backed online marketplace for used heavy machinery
Machinery trading hasn't changed in decades - it's slow, offline, and full of friction. We're changing that. Spectinga makes it easy, fast, and profitable for equipment owners and dealers to sell their machines, while giving buyers access to a trusted, curated inventory of exclusive, quality-assured equipment.
We're headquartered in Edinburgh and backed by leading investors from the UK and US.
The Opportunity
We're looking for an Operations Assistant to join our growing team in Edinburgh. This is a hands‑on, proactive operations role with a strong international focus.
This isn't a typical operations job. You'll help customers move high-value machinery; tractors, diggers, telehandlers - across borders, coordinating international shipments and navigating customs regulations, transport restrictions, and multiple stakeholders.
These are high-value transactions where trust is everything. Success in this role means fast responses, clear communication, attention to detail, and integrity in every interaction.
Responsibilities
Your Attributes
Working Conditions
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Operations Assistant
Only for registered members Edinburgh, Scotland
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Operations Assistant
Only for registered members City of Edinburgh
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Operations Assistant
Only for registered members City of Edinburgh
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Operations Assistant
Part time Only for registered members Edinburgh EH EB
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Operations and Admin Assistant
Only for registered members Edinburgh EH RX
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Assistant Operational Security Advisor
Only for registered members Scotland, UK
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Bus Station Operations Assistant
Only for registered members Edinburgh
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Operations Assistant
Only for registered members Dalkeith EH ST
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Insured Fund Dealing Operations Assistant
Only for registered members City of Edinburgh
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Check-in & Admin Assistant (Sales Operations)
Freelance Only for registered members City of Edinburgh
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Operational Support Performance and Improvement Assistant
Only for registered members Edinburgh
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Transport Operations Support Assistant
Only for registered members Leith EH DP
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Trainee Operations and Marketing Assistant
Only for registered members Edinburgh EH AZ
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Marketing Assistant – Marketing Operations
Only for registered members Edinburgh EH EB
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Operations and Administrations Assistant
Full time Only for registered members Bonnyrigg EH JQ
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Bus Station Operations Assistant
Full time Only for registered members Easter Howgate
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Operational Support Performance and Improvement Assistant
Full time Only for registered members Easter Howgate
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Operations Finance Assistant
Only for registered members Glenrothes
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Shift Operations Assistant
Only for registered members Lanark, UK
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Assistant Operations Manager
Only for registered members Perth PH PX
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Shift Operations Assistant
Only for registered members Lanark ML BE