Administrative Support - Swindon, United Kingdom - Engineering and Physical Sciences Research Council (EPSRC)
3 weeks ago
Description
Engineering and Physical Sciences Research Council (EPSRC)
Administrative Support
Salary:
£20,129 per annum
Hours:
Full time or Part time (minimum 0.6 FTE)
Contract Type:
Open Ended
Location:
Polaris House, Swindon, Wiltshire
Grade:
UKRI B
Positions Available: 6
Closing date:05/01/2023
Potential interview dates:
W/C 30/01/2023
Purpose
We are looking for 6 Band B administrators to provide administrative support to one or more teams in our office in Swindon.
You will work closely with other administrative support colleagues as well as wider team members in a supportive and collaborative environment to contribute to team objectives, where development and continuous improvement is encouraged and supported.
Your role will be varied, involving building and managing relationships with senior colleagues, arranging and supporting meetings and playing a key role in the delivery of the peer review process.
You will deliver effective support that underpins the delivery teams and supports and our wider objectives by ensuring that operations are carried out in an efficient and effective manner in a way that maximises benefit to the whole organisation.
As a member of our Delivery Support Team (DST) and/or Administrative Support team at Band B you will:- Provide high quality administrative support to one or more teams in our office in Swindon, using meeting scheduling systems and processes, document management structures, and internal standard operating procedures;
- Support and help to deliver our process of peer review using our computer systems (training will be given).
Main Outputs and Activities
Examples of activities you may undertake include:
- Diary support for the head of team
- Meeting scheduling and support
- Arrangement and support for virtual meetings, such as video conferencing or teleconferencing
- Organisation of meetings including preparation of agendas and note taking
- Providing support at our events, internal and external
- Travel and accommodation booking
- Travel and expense claim processing
- Contribute to updating best practices, being mindful of continuous improvement
- Settingup and maintaining purchase orders
- Supporting the team to deliver peer review and grant award processes
- Support corporate projects as required
Shortlisting Criteria (S) Interview Criteria (I) or both (S&I)
- Excellent planning, organisational and time management skills (S&I)
- Ability to work as a proactive team member, using your initiative to deal with problems and overcome challenges in order to deliver the team's activities (S&I)
- Ability to manage change and work in an adaptable and flexible manner (S&I)
- Ability to establish and manage wider working relationships with colleagues at all levels (S&I)
- Ability to work at pace in a dynamic environment, reprioritising tasks as appropriate (S&I)
- Effective writing, proof reading and communication skills (S&I)
- Experience of inbox and diary support (S)
- A sound knowledge of Microsoft packages, editing and document presentation skills (S)
About the Engineering and Physical Sciences Council (EPSRC)
The Engineering and Physical Sciences Council (EPSRC) is a partner organisation within UKRI, providing essential research and skills for all sectors of the economy, and through this aims to enhance long-term societal well-being and prosperity.
About UK Research Innovation (UKRI)
UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK.
Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.
Supporting some of the world's most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world.
We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.
Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme.
How we support EDI in the workforce
At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so.
Disability Confident Employer
How to apply
UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion - a collaborat
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