Administrative and Events Assistant - Glasgow, United Kingdom - Parkhead Development Company Ltd

Parkhead Development Company Ltd

Verified Company

Glasgow, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administration and Events Assistant

20-25 hours per week

Expected work pattern Wed -Fri

Glasgow Living Wage - £12 per hour

Temp - 1 year fixed term
Parkhead Development Company is the subsidiary to Parkhead Housing Association Ltd providing in-house services throughout Parkhead.

Closing Date:
Friday 19th April 2024

EQUAL OPPORTUNITIES

Parkhead Development Company is committed to equal opportunities in employment, regardless of race, colour, nationality (including citizenship), ethnic or national origins, religion, social background, disability, marital status, gender, age or sexual orientation.

Area Parkhead, Glasgow

Base location 135 Westmuir St, Parkhead

Reports to Social Purpose Manager

We are looking for someone who is well-organised with good attention to detail to provide administration support and event management assistance at our community facility; Parkhead Schoolhouse.

Experience (paid or voluntary) of working in community events would be an advantage but we are happy to provide on the job training.

You must have good data entry skills and be reasonably confident communicating with other staff, volunteers, and members of the public.

The post-holder will play a key role in ensuring the smooth running and general maintenance of the building.

Main duties and responsibilities:

Overseeing community spaces.

Reporting of repairs for planned and reactive maintenance of the building and grounds
Ensuring stock and materials are ordered and maintained correctly
Fire testing and alarm call out cover when required
Reception cover handling calls, greeting visitors and directing them to services
Planning events and activities for the local community
Receiving deliveries for community center and pantry shop
Administration support for community shop 'The Pantry'
Overseeing the opening and close of the facility
Liaise with contractors visiting site
Working with local partners to ensure activities at the site rum smooth
Oversee Health and Safety requirements for the facility

The post holder will need to be self-reliant, enthusiastic and able to prioritise activities.

With a positive 'can do 'attitude will also need a commitment to helping members of the community book rooms, gain information about the building and provide details about programmes and services where they can get help.

Person Specification

Essential Experience

12 months experience(paid or voluntary) in an office setting or equivalent that is admin focused
Experience in time management and task prioritisation

Desirable Experience

Experience of working in partnership, ideally within a community building or events environment
Experience of using Health and Safety and other policies and procedures relevant to community centre or building management, including risk assessments

Job Specification

Essential Skills, Abilities and Attitudes

A mature attitude and able to gain credibility and trust from clients and staff alike
An ability to implement service/emergency protocols and work as part of a team
Excellent customer service skills and understanding
Smart and Professional Appearance
A commitment to community run services and to providing equality of opportunity
Excellent communication skills both written and verbal
Some flexibility around hours to accommodate programmed events

Education and Training

Computer literate with working knowledge of Microsoft Word and Excel
Experience of working with voluntary sector and statutory partners in a front facing role.
SVQ in Business Admin or Events