Operations Assistant - Leeds, United Kingdom - Little Journey

Little Journey

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This role is a key operational support function, without it our business would be much less efficient.

The purpose is to create a seamless administrative support process (mostly HR, Finance and some compliance), for a company that is growing fast.

You will also provide personalised and timely support to executive members._

This position is parttime, ideally with two 8hour days and two 4hour days to ensure coverage. We look for someone in and around Leeds as it's 50% home based, 50% office based._

The role
You will report into our Regulatory and Governance Lead, and work closely with our Operations Manager. The function also supports the Senior Management Team.

Responsibilities will be split across:

Events and meetings (logistics, facilities, calendars, travel, bookkeeping)
HR (onboarding, up to date data in accordance with GDPR compliance, training records)
IT, Data and Information Management (Keeping equipment records and maintaining asset registers, liaise with IT provider, keep cloud document storage up to date)
Diary & event management (Ad hoc and regular, internal and external)

Measuring success

Immediately: Volume of administrative tasks of finance and bookkeeping is addressed. HR backoffice data is recorded and organised
6 months: The above is BAU and any regulatory and compliance processes are in place and up to date
12 months: Be a fully integrated team member that our senior managers can rely on to comfortably reduce their administrative burden

Requirements:

Skills needed

Non-negotiable:

Well versed in maintaining HR and Finance records. Good sense of judgement on financial relationships / when handling invoices with external partners
Excellent written and verbal communication skills: concise, clear, respectful and timely
Fluent in Microsoft Office Suite

Desirable, but we can support:

Stakeholder and Project Management skills
Tech tools such as Notion; Jira, Cloud based accounting software

Behaviours and values needed

Very precise and you take pride in a job well done
Natural planner
Selfmotivated and proactive
High level of integrity and understands rules of confidentiality

Benefits

Benefits
25 days annual leave pro-rata (plus public holidays)

£500 annual training budget

£200 home working budget

Flexible working within core hours

Workplace pension / 401(k) scheme

US Health insurance

Friendly and collaborative team who value and respect each other

Additional info

This role is either based in Leeds (office based or hybrid) or home based, with quarterly in person team meetings.

About Little Journey
Little Journey was founded in 2018 by Dr Chris Evans and Sophie Copley.

As an anaesthetic doctor and father himself, Chris witnessed first-hand the distress experienced by children and families coming to hospital for surgery.

Partnering with Sophie, an expert in human-centred product design, they created a prototype version of the Little Journey app to support children undergoing elective surgery.

Since then, the business has accelerated quickly, having been adopted in more than 100 healthcare organisations worldwide. We also partner with leading organisations such as LEGO and top tier pharmaceutical companies. They provide us global access to paediatric services and clinical research, helping us reach more children. We received investment from internationally leading VC funds and are using this to scale further into other markets. Our technology is already available in 16 languages and counting

Our teams are grouped into Product, Technology, Delivery, Operations, Commercial and Science departments, and we are hiring talent across all these functions to help us achieve our mission.

**Diversity & Inclusion