Personal Assistant to CEO - London, United Kingdom - Acuiti Labs

Description

Executive Assistant to the CEO
-
10 month Maternity Cover -

London

Working hours: 40 hours

Monday - Friday 9am to 5pm. Due to the nature of the role, flexibility is required.

Working Semi-Hybrid with Tuesdays and Thursdays in the office.

We are looking for a bright individual with strong experience as an Executive Assistant to support the CEO and Senior Executive/s covering a duration of 9 months for maternity leave.

The chosen individual will need to ensure the smooth running of an office based near Farringdon Station with a team of around 20 people, along with the support to our other locations in the Netherlands, USA & India.

This is a vibrant, fast growing and successful tech firm with lots of opportunities to widen your experience.

We are looking for a confident Executive Assistant who is hardworking, trustworthy and professional with a can-do attitude to cover this important role.

Although the team work exceptionally hard, they also have a great social culture with team events. This is an excellent opportunity to join a well-established company and build on your experience as an assistant.


Duties and responsibilities will include:

• Extensive diary management, both Nationally and Internationally
• Travel arrangements
• Assisting the Board with meetings, logistics such as travel, meals, taxi's and other required arrangements
• Taking minutes in meetings and following up with the actions
• Projects such as Company functions, team events, office changes
• Inbox management being confidential and discreet at all times
• Being able to prioritise workload, ensuring Senior Executives are where they need to be at any given time with the appropriate tasks actioned
• Ability to manage basic HR functions as you will be supporting the UK office, Netherlands & USA team
• Liaising with the HR team to Preboard/Onboard new team members when required
• Bookkeeping/management of invoicing where necessary

• Overall office management

• IT requirements from staff, stationary, fixtures, phones etc.
• Working 1:1 with the CEO
• Managing visa's / work permits. Along with keeping a record on employee locations
• Dealing with the business annual insurances, such as medical.

Skills and experience required:

• High level of proficiency in English is a must.
• Proven EA /
  PA experience
• Extensive diary management, travel and meeting arrangements
• Excellent communication skills both verbally and written
• Ability to multitask and work to deadlines
• Experience of setting up Board meetings
• Proficient in use of MS Office and Excellent IT and presentation skills

Job Types:
Full-time, Temporary contract

Contract length: 10 months


Salary:
From £32,000.00 per year


Benefits:

• Company pension
• Flexitime
• Onsite parking
• Work from home

Schedule:

• Monday to Friday

Work Location:
Hybrid remote in London


Reference ID:

PA
Expected start date: 01/05/2024