Office and Accounts Administrator - Derby, United Kingdom - Neuways

Neuways
Neuways
Verified Company
Derby, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

JOB DESCRIPTION

Must have the following abilities:

  • High level of quality administrative skills
  • Work at all levels across the business
  • Work under pressure
  • Be able to identify areas to be proactive
  • Be assertive (not aggressive)
  • Go the extra mile
  • Complete tasks efficiently and effectively
  • Have empathy with others
  • Take instruction
  • Follow procedures carefully
  • Make decisions
  • Complete menial tasks when required
  • Provide excellent customer service internally and externally
  • Be able to prioritise and manage their own time

The role necessitates the following qualities:

  • Friendliness
  • Good telephone manner
  • Good use of written English
  • Professional
  • Flexible
  • Willing to learn
  • Good knowledge of Microsoft and high levels of computer literacy
  • Positive attitude
  • Good listener
  • Organised
  • Excellent attention to detail

The areas of the job it will cover:

  • Accounts payable/receivable
  • Health and safety
  • Facilities management
  • General business admin
  • Human resources

Detailed Duties:


Accounts
Ø Debt management

Ø Respond to customer queries regarding their account

Ø Supplier invoice data inputting and filing

Ø Remittance allocation

Ø Checking supplier statements with invoices received

Ø Customer transaction history reports

Ø Accounts software system management (Quickbooks)


Facility Management
Ø Ensure toilets are stocked with necessary supplies

Ø Monitor and order tea/coffee supplies

Ø Ensure office is tidy & encourage others to keep it so

Ø Liaise with office suppliers when needed ie plumbers/electricians

Ø Identify and remedy any office issues that may arise

Ø Co-ordinate with the cleaner

Ø Ensure the dishwasher is on and emptied daily


Health & Safety
Ø Fire Risk Assessment
- ensure fire policy is up to date
- ensure fire officer signs are clearly displayed round the office

Ø Office management
- disposal of boxes and rubbish where outside the cleaners remit
- ensure parcels are swiftly actioned according to the procedure to avoid hazards
- ensure any hazards are dealt with swiftly and effectively


General Admin
Ø Liaise with sales people regarding their requirements

Ø Create and action purchase orders and invoices for suppliers

Ø Input data and software licenses onto the CRM

Ø Record all parcels into the business and ensure the correct procedure is followed

Ø Action courier requests

Ø CRM service board management

Ø Stationery monitoring and ordering

Ø Shredding & filing

Ø Liaise with suppliers regarding orders/prices and deliveries

Ø Ensure the CRM customer information is correct and in the right format and section

Minimum of 5 GCSE's grade 5 or above required. Salary £ £26500


Job Types:
Full-time, Part-time, Permanent

Part-time hours: 25 per week


Salary:
£22,000.00-£25,500.00 per year


Benefits:


  • Company pension
  • Onsite parking
  • Sick pay

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Derby: reliably commute or plan to relocate before starting work (required)

Education:


  • A-Level or equivalent (required)

Experience:


  • Accounting: 4 years (required)
  • Administrative: 5 years (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
In person

Application deadline: 14/08/2023
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