Cadet Administrative Assistant - Brighton, United Kingdom - South East Reserve Forces' and Cadets' Association

South East Reserve Forces' and Cadets' Association

Verified Company

Brighton, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

SOUTH EAST RESERVE FORCES' AND CADETS' ASSOCIATION

JOB DESCRIPTION

Job Title:
Cadet Administrative Assistant D Company

Pay Band:
E1 (AHW)

Post Holder:

County Sussex Army Cadet Force

Line Manager:
Cadet Executive Officer

General Description:

The CAA is a full time employee of the RFCA and is responsible to the CEO for all administrative and G4 matters within his allocated Area/Detachments.
A CAA appointed after 1 August 2009 is to serve in the ACF Further details regarding service in the ACF is contained in the Reserve Forces & Cadets' Association Staff Regulations 2010.

General Responsibilities
3.

Management of ACF Properties:

a.

Prepare and publish an initial site risk assessment on buildings and external areas and carry out at least an annual review.

Conduct monthly internal and external inspection of building fabric, fixtures, fittings and furnishings, report defects, correct minor faults in compliance with SHEF legislation and regulations and prepare works service submissions where necessary.

c. Co-ordinate access for contractors and monitor works services on behalf of RFCA.

d. Implement frost precautions and monitor mains services and facilities as required by RFCA.

4.

Stores Management Accounting:

a.

Maintain records for each Detachment and account periodically as directed by the CQM for:

(1) Information Technology equipment.

(2) Training stores and equipment.

(3) Fire safety equipment.

(4) County Vehicles.

(5) Clothing

b. Issue and account for all clothing and equipment on loan to Detachment staff and cadets.

Advise and assist the Detachment Commander to take any necessary action to recover uniform from cadets when they leave the ACF.

Inspect all stores and equipment issued to the D Company and each Detachment on a periodic basis as directed by the CQM and make provision for replacements as necessary.

Make evening visits to all their Detachments at least once during the month or as necessary to carry out these duties and to advise and assist the Detachment staff to manage Detachment stores and equipment properly.

e. Assist the CQM to prepare stores, weapons and any controlled stores for LSA&I, LEA and MEI.

f. To assist the CSA in preparation of Clothing, Stores and Equipment FOR A Coy weekends and camps.

5

SHEF Management:
a. Publish the Cadet Commandant's annual SHEF policy statement at D Company HQ and Detachment.

b.

Provide, inspect and test Detachment fire safety equipment and replace as necessary in accordance with the DFR Fire Management Plan.

Make sure Detachment Fire Orders are kept up to date and position fire exit signs in accordance with the DFR Fire Safety Management Plan.

d. Ensure that each Detachment holds a monthly fire practice and maintains a record.

e. Arrange for portable electrical and electronic appliances to be tested as directed by RFCA.

f.

Provide each Detachment with a first aid kit as supplied by the CQM and ensure that each Detachment operates the accident/incident reporting system.

g. Liaise with any lodger unit or tenant concerning SHEF matters.

h. Ensure that each Detachment maintains a visitors log.

6.

Range Safety:
(For those Detachments with a miniature range)

a. Act as Range Safety Officer and provide, publish and annually review Range Orders.

b. Publish and revise annually, a list of authorised Range Conduct Officers for each range.

c. Regularly inspect the Range fabrication and condition on a monthly basis and counter sign the Range Log.

d.

Attend range safety inspections arranged by Formation HQ and arrange range cleanliness inspections in accordance with RFCA policy, and action any subsequent reports.

7.

Security:

a.

Attend D Company HQ and Detachment security inspections and reviews as arranged by Formation HQ and action any subsequent reports.

Ensure the secure storage of weapons and ammunition at each armoury or Detachment arms store in accordance with JSP 400.

Ensure that secure arrangements are made to transport weapons and ammunition to training, and that proper records for arms and ammunition checks, issues and receipts are kept.

c. Monitor, on behalf of the CQM, the correct handling of security keys within D Company HQ and Detachments.

8.

Cadet Training Away from the Detachment:

a.

Assist the Officer Commanding D Company by booking training/activity facilities through BAMS, compiling requests for logistic and administrative support and booking transport as authorised by the CEO/CQM.

b. Provide the necessary logistic support including messing and accommodation arrangements as required.

9.

Assistance to Detachment Commanders and AI's as follows:

a.

Provide advice and guidance on all matters pertaining to Detachment administration, safety and security and the upkeep of Detachment personal and training records.

b. Advise Detachment staff how to gain access to publications.

c. Assist the Detachment to prepare documentation