Administrative Support - Manchester, United Kingdom - HM Prison & Probation Service

HM Prison & Probation Service

Verified Company

Manchester, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £24,067 - £25,342
Job grade:

Administrative Officer
Band 3
Contract type:
Permanent
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Full-time, Job share, Part-time
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

This position is based at TRAFFORD HOUSE MANCHESTER, M16 0REAbout the job

Job summary:

Please refer to Job Description
Job description:

Overview of the job
The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport.

This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS.

It contributes to the management of corporate risk in compliance with agreed policy and procedures.

Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support.

This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered.

The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary
This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co
- ordinating meetings and training.

Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Maintaining, updating and developing various spreadsheets associated with this area of work.
Information management such as overseeing version control of manuals, formatting documents, recording research papers etc.
Provide support to colleagues with the collation, formatting, presentation, uploading and publishing of documents for internal and external distribution.
Maintaining information management systems.
Providing regular information and data updates about participation and completion of assessments and interventions to other stakeholders.
Liaising with stakeholders to receive data and information which is central to the business of the team.
Assisting in the coordination of supervision, training, meetings and procurement.
Sending information about our products when requested from staff within HMPPS and external stakeholders.
Acting as a specific point of contact for initial enquiries regarding the work of the team.
Produces information where required to adhere to timetabled reporting schedules.
Monitoring that all work and business within the team is compliant with existing policies.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Person specification:

Please refer to Job Description
Behaviours:

We'll assess you against these behaviours during the selection process:

Changing and Improving
Making Effective Decisions
Managing a Quality Service
Delivering at Pace

Benefits:

Access to learning and development
A working environment that supports a range of flexible working options to enhance your work life balance
A working culture which encourages inclusion and diversity
A Civil Service pension with an average employer contribution of 27%
Annual Leave
Public Holidays
Season Ticket Advance

Things you need to know

Selection process details:

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.
Feedback will only be provided if you attend an interview or assessment.

Security:

See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements:

This job is broadly open to the following groups:

UK nationals

- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right t