Area Administration Officer - South East, United Kingdom - Forestry Commission

Forestry Commission
Forestry Commission
Verified Company
South East, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £26,534
  • New entrants to the civil service will be expected to join on the minimum of the payband

Job grade:


  • Administrative Officer
  • Pay Band 6a
    Contract type:
  • Permanent
    Business area:
  • FC
  • Forest Services
  • FC
  • Forest Services
  • The Forestry Commission are the Government's forestry experts, and facilitate the protection, improvement and expansion of England's trees, woodlands and forestry sector

Type of role:


  • Administration / Corporate Support
  • Environment and Sustainability
    Working pattern:
  • Fulltime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • South East EnglandAbout the job

Job summary:

Forest Services as part of the Forestry Commission are the Government's forestry experts.

We advise nationally and locally on how to unlock the full potential of woodlands and support the forestry sector to protect, improve and expand England's valuable woodland assets, ensuring that they continue to provide benefits to people, the environment and the economy.


The South-East and London Area stretches from Kent in the east to Hampshire in the west, as far north as Oxfordshire and Buckinghamshire, and the Greater London area.

This post will be based in the Bucks Horn Oak Office in Alice Holt Forest, Surrey.


The Area Team is led by Jane Hull (Area Director) and currently operates with 41 staff; the team will expand over the coming months as we work towards meeting the Government's ambitions to create 30,000ha a year of new woodland in the UK by 2025.


Job description:


The purpose of the job for the Area Administrative Officer is to provide effective administrative support to the Area Team and to proactively ensure that appropriate procedures are followed and that relevant Forestry Commission standards are met.

Some travel may be required with very occasional overnight stays


Key work areas
Financial support including finance tasks such as payments, monitoring and liaising with the Finance team. Booking travel and accommodation, collation and scrutiny of claims and monitoring of budgets. Exploring office cost savings where appropriate.


Admin support to Area team, including Health and Safety responsibilities as required by Area Director, such as ensuring checks on safety equipment, first aid kits etc.

are made.

Support the IT local infrastructure manager for the Area team, monitor incoming communications, assist with arranging meetings, acting as minute taker, booking venues and arranging events.

Maintain the area team Sharepoint site, including being Office 365 Champion.

Act as a Training Co-ordinator for the area team, including direct liaison with the Health, Safety and Technical Training team.

Office management to include receptionist duties and dealing with area team post.

Monitoring and coordinating office maintenance procedures and contracts, including biomass boiler and cleaning contract, printers, kitchen and other equipment and liaison with Forestry England regarding buildings maintenance (Bucks Horn Oak only).

Work with Forestry England and admin hub staff to carry out weekly and monthly fire checks, and have the responsibility of being one of a team of Fire Marshals for the Bucks Horn Oak building.


Personal Development - Undertake training and development in line with Individual Learning Plan to develop competencies required for the post.


Person specification:


ESSENTIAL

  • A minimum of 5 GCSEs/Standard Grades or equivalent (A-C Passes)
  • Good organisational skills, including prioritising workloads and multitasking projects.
  • Good communication skills

DESIRABLE

  • A general interest in woodland management

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Changing and Improving
  • Working Together
  • Managing a Quality Service
  • Delivering at Pace

Benefits:


  • A Civil Service pension.
  • A range of family friendly benefits.
  • An environment with flexible working options.
  • Learning and development tailored to your role.
  • A culture which promotes a diverse and inclusive work environment.
  • A range of wellbeing benefits including discounted Civil Service Healthcare, access to an Employee
Assistance Programme 24/7, Bike to Work Scheme, plus many more.

  • 25 days annual leave, with 1 additional day for each years' service up to 5 years (pro rata), plus 10.5 bank
holidays/privilege days (pro rata).

  • Ability to buy or sell 5 days annual leave.
  • 3 days volunteering per year (pro rata).
Things you need to know


Selection process details:


  • This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.1. A tailored CV setting out your career history, with key responsibilities and achievements, of no more than two pages. Please ensure you have provided reasons for any gaps within the last two
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