Billing Coordinator - London, United Kingdom - Bryan Cave Leighton Paisner LLP

Bryan Cave Leighton Paisner LLP

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Team:
Revenue**
Reports to:Billing Manager**
Location:London**
Purpose of job:

To assist in the prompt and accurate processing of invoices across EMEA & Asia.

Using Paperless Proforma and Elite Enterprise to generate invoices, and where required ensure the prompt and accurate submission of invoices through the appropriate eBilling systems.

Key responsibilities:

High volume processing of billing instructions received via the Paperless proforma system.
Ensuring appropriate tax treatment is applied to all invoices.
Ensure the prompt and accurate upload of eBilling submissions to vendor systems.
Help create and drive the cross training of the existing billing team to enable billers to be responsible for initial eBilling submissions.
Daily review and action resulting from rejections on uploaded invoices.
Daily control (as delegated) of the EMEA & Asia billing mailbox and associated queries.
Processing write offs and time transfers as instructed by the business and/or Revenue Controllers.

Key relationships:

Role requires daily liaison with the other members of the Billing team - where roles may be rotated as delegated by the team leader.

You will build strong relationships with the global eBilling team members and help incorporate aspects of eBilling into the core Legal Billing team.

Experience and knowledge

Prior experience of multi-currency, multi-location billing and related tax regulations is essential - preferably with experience of Paperless Proforma and Elite Enterprise and/or 3E.

Previous eBilling experience is required.
Working knowledge of eBillingHub is required.
Working understanding of main eBilling vendor systems such as Legal Tracker, Collaborati, Tymetrix, Datacert, CounselLink is required.
Advanced Excel skills are essential (v-lookups, pivot tables etc.)
Understanding of all LEDES formats is required.

Strong communication skills are critical to this role, as is the ability to organise and prioritising workloads according to deadlines.

Confidence in building relationships and initiating communication with team members based in different offices/locations is essential.
Must be able to work accurately under pressure, particularly when eBilling volumes increase following peak Billing points.
Flexibility in order to adjust to different tasks at short notice is also vital.

Must demonstrate an excellent attitude towards work and team members at all times, being prepared to go above and beyond their own job role without prompting.

Diversity, inclusion and working differently

Diversity and inclusion is at the heart of our firm. At BLP we aim to create an inclusive and inspirational culture where all our employees are valued, motivated and able to be themselves. BLP is a firm with an increasingly flexible workforce and is supportive of flexible working arrangements, tailored to the individual, wherever possible.

Please feel free to speak to the Resourcing Team about the flexibility we are offering for this role.

Confidentiality

To ensure all hardcopy and electronic materials containing confidential information are securely stored and accessible only to those authorised to view such content.