Admin Support-main Reception - Greenock, United Kingdom - NHS Scotland

NHS Scotland

Verified Company

Greenock, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

(Please note the salary is Pro Rata) for part time hours.

The shift pattern for this post is Monday - Wednesday - 8:30am - 5.00pm

Role of the department:

To assist the Administration & Clerical department in providing comprehensive administration and clerical support services to multiple and diverse service users and responsible to the Administrator.

The job the applicant will be doing:

Liaise / interact electronically and face to face with service users, colleagues and others using P.C, telephone equipment / public address system etc.
To assist with exchange procedures including cash control in accordance with Standard Financial Instructions.
Reception duties where necessary.
To assist with stock checks / ordering and control systems in accordance with Standard Financial Instructions.
Fully competent in using Microsoft packages.
Where appropriate assist in developing new management systems.
Assist with the collection of statistics and information as required.
Assist with making appointments, booking accommodation, record keeping.
Carry out general office procedures including mailroom duties, photocopying, etc.
Assist with security systems procedures e.g. Monitoring C.C.T.V, personal safety, and security of accommodation, premises and related procedures.
Assist with covering leave within the department.
Ability to multitask in a busy environment.
Comply with divisional policies and procedures.
Practice good housekeeping.
Actively participate in personal development and continuous improvement within department.
Liaise with portering staff to report any faults / issues throughout the building.
Sometimes may be asked to assist Mail collection, franking, sorting and distributing internally & Externally
Handing out staff / visitor badges as and when required and keeping track of any missing.
Working within clearly defined protocols and procedures, adhering to NHS policies.
Assistant fire warden for building.
Other reasonable requests as and when required

Skills / Qualifications:

Excellent communication skills as will be dealing with various people including staff / general public
Patient and calm as can deal with irate and upset patients.
Good team player but also able to work on own initiative.
Excellent multitasking skills as frequent interruptions

For further information, please contact:
Nicola Mitchell,