Finance and Administrative Coordinator - Chertsey - beBee Careers

    beBee Careers
    beBee Careers Chertsey

    1 week ago

    Default job background
    Permanent

    Job title: Finance/Reception Administrator

    Description

    Financial Responsibilities

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    • Administering accounts receivable and payable, ensuring correct coding.
    • Maintaining financial reports for the Finance Director.
    • Managing records of invoices and tax payments.
    • Identifying and resolving account discrepancies.
    • Organising and maintaining easily retrievable records of invoices and payment documentation.
    • Assisting with invoice filing and document management.
    • Providing general financial support to the Finance Director, including data entry, filing, and administrative tasks.
    • Collaborating on various financial projects and data analysis.
    • Monitoring the accounts email inbox for invoice number requests generated from Chertsey emails.
    • Entering invoice information into Sage and providing invoice numbers.
    • Accessing the Barclaycard online account to retrieve monthly company statements.
    • Reviewing monthly credit card submissions from staff, ensuring adherence to company policies and procedures.
    • Collating employee statements, ensuring proper authorisation and correct VAT receipts.
    • Allocating all entries to the correct cost codes and calculating the overall value against each separate cost code.
    • Expediting returns that are late.
    • Entering completed statements on Sage and reconciling the Sage Barclaycard account each month.

    Reception Duties

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    • Answering incoming phone calls in a courteous and professional manner, routing calls to the appropriate recipient.
    • welcoming visitors to the office and ensuring a positive and hospitable experience.
    • Processing incoming and outgoing mail, including sorting, distributing, and managing mail for different departments.
    • Maintaining a clean and organised reception area.
    • Managing stationary stock for the business.
    • Assisting with purchasing activities when required.

    Key Skills and Qualifications

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    • Previous experience working within a financial department or team.
    • Exceptional attention to detail.
    • Proficiency in using MS Office applications (Word, Excel).
    • Strong experience with financial spreadsheets and excellent numeracy skills.
    • Some knowledge of Sage or a similar finance package (advantageous but not required).
    • Strong communication and interpersonal skills.
    • The ability to prioritise your own workload effectively.
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Chertsey