Executive and Team Assistant - London, United Kingdom - IMMO

IMMO

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

IMMO exists to solve a fundamental human need: We aim to create and scale a residential ecosystem that is socially-responsible, safe, well-managed and fairly-priced.

We're funded by institutional investors and supported by a diverse, globally distributed with teams in UK, Germany, Spain, and India.

To further our mission, we're looking for a creative problem solvers that would like to develop the next big innovation within the real estate industry.

As an Executive and Team Assistant, you will be responsible for providing administrative support and ensuring smooth operation of the Department and/or Function.

You will be a detail-oriented individual who is able to multitask and prioritize tasks effectively.

The Team Assistant must be an exceptional communicator and able to work collaboratively with a variety of senior internal and external stakeholders, team members and clients.

You will:

Act as the team PA specifically for the
CIO, CCO, CBDO.
Manage the Capital Department leadership calendar, schedule appointments and meetings, make travel arrangements and coordinate internal departmental meetings
Provide administrative support for team members such as preparing documents, reports, and presentations
Help with project coordination by tracking progress, ensuring deadlines are met, and providing updates to team members
Conduct research as needed to support the team's projects and initiatives
Attend internal and external meetings to document takeaways and actions
Support the preparation, execution and followup of key IMMO organisational meetings
Prioritise and manage meeting agenda, and coordinate with senior leadership team to drive alignment ass well as monitor execution of actions against meetings summaries
Other Duties include supporting the UK Office Manager with ad hoc office based tasks cleanliness, coordination and communicationPerform other administrative tasks as assigned by the People Team Function Head

You have:

Experience in a PA & Administrative support role in investment/banking environment
Strong organizational and time management skills
Excellent communication skills, both written and verbal
Proficient in C-Suite Suite
Exceptional copywriting skills
Able to take onboard information quickly and react
Ability to work independently and using your initiative
Detailoriented with strong problemsolving skills
Ability to maintain confidentiality and handle sensitive information.

What's in it for you
IMMO is a unique place, and our benefits represent that.

Here's a selection that await you if you become part of our team:

Hybrid working arrangements

Equity in the business

Mental health & therapy support via Spill

Medical insurance

Learning and development support

Referral bonus

& Regular team building outings