Administrative Officer - Leeds, United Kingdom - UK Health Security Agency

UK Health Security Agency

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £20,472 - £22,377
Job grade:

Administrative Officer
Contract type:
Permanent
Type of role:
Administration / Corporate Support
Working pattern:
Fulltime
Number of jobs available:
2Contents

Location

About the job

Benefits:

Things you need to know

Location

Blenheim House, Duncombe Street, Leeds LS1 4PLAbout the job

Job summary:

The job purpose is to work collaboratively with all members of the team and/or Directorate to provide an accurate and effective business support service.

The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative and surveillance duties.

The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.

Provide comprehensive business support to teams across the Directorate.
To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy and confidentiality.
Collate information and data to produce reports and documents as required; some may be confidential and/or complex.
Improve the quality of services and contribute to the improvement of the business support service.
To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.
Support to the Health Protection Team including call handling and minute taking for Outbreak Control Meetings.

Job description:

Main duties and Responsibilities

Specific duties of the role may vary depending on the site and teams/functions.

Administrative Support

Provide comprehensive administrative support to teams across the Directorate.
To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy and confidentiality.
Collate information and data to produce reports and documents as required; some may be confidential and/or complex.
Improve the quality of services and contribute to the improvement of the administration service.
To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.

Financial and Resource management

Assist with the procurement of goods and services inline with PHE policies and procedures, including: overseeing ordering of stationery and general equipment supplies for the office; ensuring appropriate levels of stock are maintained; and arranging travel and hotel bookings.

Meetings and Events

Arrange, attend and provide secretariat support to teams and other internal and external meetings and/or networks as required

This will include:
booking venues; organising hospitality; preparing and producing paperwork, i.e.

agendas, action logs, collating and distributing all necessary information and documentation electronically and taking minutes or action notes as required.

Ensuring all minutes or action notes are issued in a timely manner and agreed actions are appropriately recorded.

Assist with organising external and/or internal conferences, away days and training days, including registration and preparing resources.

Person specification:

Essential criteria

Follow guidance, policies and processes, including handling sensitive and confidential data
Prioritise own work and work with mínimal supervision
IT skills to include Microsoft Office experience in Word, Outlook, Excel and PowerPoint or equivalent

Desirable criteria

Experience of working in an office environment
Experience of arranging meetings and supporting events and taking minutes
Experience handling sensitive and/or confidential data

Benefits:

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details:

This shortlisting will be assessed using a competency based framework which will assess your Qualifications, knowledge and experience and / or skills and capabilities outlined in the person specification.

If you are successful at this stage, you will progress to a single video interview and assessment.

Feedback will only be provided if you attend an interview or assessment

Security: