Admin and Attendance Assistant - Manchester, United Kingdom - Armitage CE Primary School

Description

Manchester City Council

Admin Coordinator, Grade 5 (£24,948 - £27,852), Term Time Only (work 38 weeks per year)


Actual Salary due to Term Time only is £20,860 - £23,288
Schools

The post holder will report to the Admin Manager and the main contacts of the job are the head teacher, teaching staff, other support staff and pupils, governors, LA and outside agencies


Main Purpose of the job
To organise and supervise the distribution of work amongst administrative support staff ensuring adequate financial and administrative procedures and systems are maintained

To provide line management cover for administrative staff in the absence of the Office Manager

To work collaboratively with all staff and parents in order to support pupil well being and to promote the five outcomes of Every Child Matters


Organisation
To take responsibility for the motivation, training and personal development of other administrative support staff

To arrange cover in the absence of the administrative team members

Use initiative to organise and mange own workload and that of the administrative team to ensure that deadlines are met

To contribute to the planning, development and organisation of support systems, procedures and policies

To undertake routine clerical and administrative support duties on behalf of individual members of staff in relation to the organisation of school activities.

Administration
To respond independently to correspondence and produce complex and confidential reports, minutes, letters to a high standard

Respond to all queries from a wide range of people in an efficient and courteous manner, using initiative and creative skills to resolve issues

To provide personal, administrative and organisational support to other staff

To provide administrative and organisational support to the Governing Body

Arrange and contribute to and service high level meetings and events as required

To assist with school administrative duties including examination invigilation as part of the agreed system for the school where appropriate.

Resources
To be responsible for the administration of financial management systems and to assist with the planning, monitoring and evaluation of expenditure against the annual budget plan

Maintain records of expenditure and report of spend at appropriate interval as required

To be responsible for the administration of school cash, including banking arrangements and safe management in line with financial regulations

To manage the administration of facilities including the use of school premises

To operate relevant equipment and complex ICT packages


Responsibilities
Ensure accuracy and confidentiality of information produced relating to the administration of the school

To comply and assist with the development of policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise

To be aware of and support difference and to ensure equal opportunities for all

To contribute to the overall ethos, work and aims of the school

To establish constructive relationships and communicate with other agencies and professionals

To participate in training and other learning activities and performance development as required

To recognise own strengths and areas of expertise and use these to advise and support others


Where the postholder is disabled, every effort will be made to supply all necessary aids, adaptations or equipment to allow them to carry out all the duties of the job. If, however, a certain task proves unachievable, job redesign will be fully considered.

Manchester City Council

Person Specification

Admin Coordinator

Experience

• Experience of working in an administrative and finance support environment
• Experience of development, management and operation of administrative systems

Qualifications/Training

• Possess a high standard of numeracy and literacy skills

Knowledge/Skills

• Ability to lead and motivate staff under their supervision
• Ability to plan and prioritise own workload and that of other administrative support staff to meet deadlines within fixed timescales
• Excellent personal and office organisational skills and ability to develop and maintain administrative systems
• Good communication skills, for effective interaction with other staff colleagues, pupils and the wider school community
• Be able to effectively use ICT and other specialist equipment and resources
• Have knowledge and awareness of the legislative framework of schools and education
• Ability to relate well to children and adults
• Willingness to undergo minor first aid training
• To be able to work constructively as part of a team, understanding school roles and responsibilities and your own position with these
• Ability to selfevaluate your learning needs and actively seek learning opportunities

**Personal Style and B