Low Value Procurement Mentor - Bristol, United Kingdom - Ministry of Defence

Ministry of Defence

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £33,000
Job grade:

Higher Executive Officer
C2
Contract type:
Permanent
Business area:
MOD
Head Office & Corporate Services
MOD

Commercial

Low Value Procurement
Type of role:
Commercial
Governance
Procurement and Contracts Management
Project Delivery
Working pattern:
Flexible working, Fulltime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Abbey Wood South

BristolAbout the job

Job summary:

The centrally managed Low Value Procurement (LVP) Team sits within the Ministry of Defence's Commercial function under the Transformation and Strategy Directorate.

This Directorate brings together our commercial strategy, policy, capability, systems and processes under a single leadership role.

The LVP team sits under Data and Systems within the Transformation and Strategy Directorate.

The Data and Systems team are responsible for setting and delivering the systems and data strategy for the Defence Commercial Function, ensuring it is aligned to Defence and wider Government requirements.

The team develop, embed, maintain and improve the key commercial processes, data and systems required to enable the Commercial Function and T&S Strategy, driving a culture of "adopt not adapt" and enabling data-driven decision making across the Function.

The LVP Team has a key role in supporting the Department's commercial function through driving efficiency, value for money and continuous improvement in commercial processes and outcomes.

The teams vision statement is to "enable, support and educate the business to procure in an effective, efficient and compliant manner when using LVP routes to market".

The team is the owner and champion of our Routes to Market policy and enabling procurement and departmental staff to utilise simpler approaches where appropriate.

The team also acts as a coaching interface through the LVP Mentoring role to educate the business.

This requires oversight and support to the business in all areas of low value purchasing activity; the primary focus to manage the best use of the Electronic Purchasing Cards (ePC) and the provision of the overall ePC programme.

It also requires addressing coherence across other methods of purchasing such as LVP paper and payments via Bills Direct finance system.

LVP is both a strategic and diverse programme with multiple layers. It attracts high level interest, with annual spend over £350 million per annum.

This position is advertised at 37 hours per week

Job description:

As an LVP mentor you will have responsibility for your own allocated LVP accounts with whom you will work to ensure correct policies and processes are being followed including providing support on the right way to buy.

On receipt of a delegation, you'll have authority to approve temporary uplifts to cards up to a level of £50K.

You'll be proactive in identifying solutions to issues as they arise, working with the senior management team to develop and promulgate policy.

This is a great opportunity to stretch your wings with a clear area of responsibility with access to expert support as needed.

Specific Responsibilities of the post include

Agree, issue and approve the limits of the ePC Commercial Letter of Delegation (LOD) to Budget Holders and others as appropriate.

Ensure all LVP Managers act appropriately under the remit of their delegated Commercial powers.

Monitor LVP spend to promote a more cost-effective means of delivering the requirement by ensuring stakeholders are using the Standard Contracting Template, Enabling Contracts, Service Contracts, MOD Purchasing Systems, etc.

Provide assurance of purchasing activity through a programme of compliance visits to ensure compliance with MOD Policies. Provision of a post-visit compliance report to the Budget Holder and LVP Manager.

Maintain an oversight of individual ePC accounts using Management Information to monitor trends and propose solutions to issues as they emerge.

Scrutinise and provide commercial approval (as appropriate) for all ePC transactions above £10,000

Seek improved business performance through the proposal of new initiatives and policy and service enhancements.

Person specification:

You will be able to work well as part of a team and using your own initiative. Excellent communication skills are essential, and the ability to prioritise a busy and varied workload.

Desirable

Hold CIPS level 4 Qualification, or be willing to start studying for this within 12 months of taking up the role.

Experience in Commercial/Purchasing function
Experience in Customer Support
Hold a valid UK driving licence, as travel will be required approximately twice per month (mainly to areas around the Southwest, although occasionally travel maybe by air, for example to Glasgow)

Behaviours:

We'll assess you against these behaviours during t