Team Administrator - London, United Kingdom - Turner & Townsend

Turner & Townsend

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Description

At Turner & Townsend we're passionate about making the difference we are committed to delivering Sustainable Net Zero outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society._
The world is changing, and we have a responsibility to support that change, helping drive it and be part of it._
Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments, and society. Delivering better outcomes that have a positive impact on the world around us._
We work smarter to face the challenges of the future; bringing the clarity that helps teams realise their full potential across the real estate, infrastructure, and natural resources sectors._
It's how we've made the difference for 75 years. Transforming performance for a _green_, _inclusive_ and _productive_ world._

Job Description:

To help support our future long-term ambition and vision for growth, we are looking for a high calibre Team Administrator to support our busy and expanding London Infrastructure team.

The team that you will be part of is over 200 people and is one of the largest Cost Centres in our global business, you will be liaising and helping support our team in delivering major projects and programmes across the South East and London.

This is a great opportunity for an ambitious person to join a highly successful consultancy and contribute to our future growth with high-profile regional projects, working with local, national and global clients.

Key day-to-day activities will include the following, but not limited to:

Team Administration support to the London Infrastructure team, the role will be a key hub for the team to liase with in relation to administering their work on a day to day basis
Booking meetings for the Cost Centre Lead and team
Manage travel bookings for the team.
Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents as requested
Keeping team documents uptodate (mailing lists, organisational charts etc.)
Prepare and submit monthly mileage and expense claims for the team
Inputting contractor timesheets onto the finance system on a weekly basis
Inputting purchase orders onto the finance system as and when required
Deal with queries on the phone and in person from the team
Point of contact for new starters into the team
Photocopying, printing, binding, laminating and scanning documents as requested
Providing daytoday assistance to the Business Assistants as necessary to contribute to the smooth running of the team
Booking meeting rooms as requested and maintain and manage electronic booking system.

Qualifications:

Qualifications

_ Essential Experience:
_

Excellent written and verbal communication skills
Experience of dealing with complex diary management
Proactive and approachable well organised, innovative and a strong communicator
Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise
Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
Knowledge of construction and/or professional services industry
The ability to learn new procedures quickly and liaise with clients and staff on many different levels
The role holder must have experience taking responsibility for managing their work and working with mínimal supervision to achieve the outcomes required for the team
Customer service / client facing skills
Experience of dealing with confidential material
Experience of supporting on event organisation
Experience of basic finance administration/system eg: invoicing, purchase ledger.

_ Desirable Experience:
_

Experience working in Dynamics365 is desirable but not essential, full training will be provided

Key attributes:

Resilient, cando attitude
Diligent with a great attention to detail
Excellent organisational and administrative skills

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects worklife balance._

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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

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