Sales Administrator/sales Ledger - Hillsborough, United Kingdom - Terberg MPM

Terberg MPM

Verified Company

Hillsborough, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Purpose of the Role

The purpose of the role is to ensure that all customer invoices are paid within terms and the our Hire Fleet is properly maintained.

Responsibilities

Review and processing of Service invoices.
Review and processing of sales orders prepared by the Sales and Parts team.
Processing of quotations.
Managing the company's credit control.
Verifying VAT on invoices to ensure compliance.
Resolve queries by key internal and external stakeholders in a timely manner.
Identify potential problems or issues.
Taking credit card payments over the phone.
Collection of DD payments for Hire Fleet invoices.
Monthly intercompany reconciliations for sales ledger.
Send out monthly statements to customers.
Build and maintain strong working relationships with customers.
Record notes/details of customer contact within Encore.
Send copy invoices as required.
Upload invoices and or invoice details to customer portals.
Escalate any concerns over unpaid invoices and potential bad debts to the Financial Controller.
Escalate the treatment of any cash allocation issues or potential adjustments that you are unsure about to the Financial Controller.
Review proforma accounts and report to the Financial Controller on a weekly basis.
Open new customer accounts in line with company procedures.
Raise sales credit notes in line with company procedures.
Liaise with Sales team to establish upcoming sales for cashflow purposes.
Maintain Hire Fleet records including contracts, invoices, etc.
Assist Sales Team with management of Hire Fleet movement including assisting with booking haulage.
Record Hire Fleet movement within the Encore system and fleet management documents.
Assist with TSS reporting.
To work with all departments, particularly with projects that are being explored or implemented.
Undertake any other duties consistent with the purpose of this job or to support the needs of the business.

Critical Skills Required:

High attention to detail with an inquisitive mind.
The ability to work to tight deadlines.
Communications skills, both verbal and in writing, together with the ability to communicate at all levels.
Interpersonal skills and the ability to develop strong working relationships.
Excellent organisation and prioritising skills.

Critical Knowledge Required