Part-time Administrative Assistant - Peterborough, United Kingdom - EF Engineering Ltd

Description

Job Description - Finance & Admin Assistant

Title of the position
Part-time Admin Assistant


Reports to
Managing Director


Term of employment
Permanent - part time (20hrs per week).

Hours can be flexible to suit the individual.

Office opening hours are Monday - Friday 07:30 - 17:00hrs


The Business and the Role:

We are an engineering and specialist finishes businesses that transforms everyday products into something amazing with cutting edge technology, traditional and specialist paints.

We are seeking an enthusiastic and flexible individual to join our team. The role will suit someone with administrative and/or office experience in smaller businesses. Our vision is to work collaboratively, creating trusted partnerships built on quality. We are defined by our values of being Passionate, Meticulous and Innovative in how we do things. This extends to all aspects of the business, including this role.


Key areas of responsibility for

• Provide administrative support to the office.
• Coordinate and manage projects as assigned.
• Organise and manage admin systems and processes.
• Document control of project files.
• Point of contact for incoming calls and visitors.
• Process and action incoming enquiries.
• Data input and management
• Data entry onto websites.
• Liaising with our suppliers and clients.
• Coordinate client meetings.
• Transcribe meeting notes if required.
• Writing quotations (data provided by others).
• Provide accountants with monthly information for: payroll, petty cash, credit card statements and other financial data.
• Support monthly payroll and keep organised records.
• Provide administrative support during budget preparation.
• Manage the office environment and equipment.

Core Skills & Qualifications

• Microsoft Office and 365 proficient.
• Office administration of finance qualification.
• Strong written and verbal communications skills.
• Good telephone manner.
• Experienced in managing an administrative function of an office or a team.
• Can work independently.
• Can work on their own initiative.
• Good organisational and time management skills.

Useful Additional Skills

• Experience in accounting, bookkeeping or sales.
• Experience with Xero or other accounting software.

Salary:

Between £22,000 - £26,000 (pro-rata) depending on experience.

20 hour week, working hours can be flexible.


Benefits:

• Company pension
• Travel expenses
• Onsite parking

2


Job Type:
Part-time

Part-time hours: 20 per week


Salary:

£20,000.00-£26,000.00 per year


Benefits:

• Company events
• Company pension
• Flexitime
• Onsite parking
• Sick pay

Schedule:

• Flexitime
• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Peterborough: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Office: 2 years (required)
• Administrative experience: 2 years (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location:
In person

Application deadline: 25/08/2023

Reference ID:
PT Admin - Sept 23

Expected start date: 04/09/2023