Executive Assistant - Nottingham, United Kingdom - Calyx

Calyx

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We're on a mission to change the future of

clinical research. At Calyx, we help the

biopharmaceutical industry bring medical

treatments to the market, faster.

Our mission is to change the world

but to do this, we need people like you.

What can we offer you?

Apart from job satisfaction, we can offer you:

YOURSELF

25 days' holiday (with the option to buy more)

HEALTH

Simplyhealth Health Cash Plan
Optional private health and dental insurance, and

health screens

Cycle to work scheme

WEALTH

Generous pension scheme with up to 10%

employer contribution

Life assurance
Season ticket loan

About the role

Job Purpose:

As Executive Assistant you will be responsible for providing effective, proactive, and timely personal administrative support and assistance to the Leadership team in line with business strategic goals.

This will include multiple members of the Executive Leadership team across multiple time zones, extensive diary management, travel booking and visa support.

Skills:

Previous experience as an Executive Assistant for stakeholders across multiple time zones
Excellent interpersonal, verbal, and written communication skills
Proven experience in all Microsoft Office packages
Clear and effective interpersonal, verbal and written communication skills at all levels
Highly organized with the ability to prioritise workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines
High attention to detail
Effective team player
Proven influencing skills
A flexible attitude with respect to work assignments and new learning
Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
Must have the ability to work methodically in a fastpaced, timesensitive environment
Shows initiative and selfconfidence, is adaptable and can cope with changing and evolving priorities
Ability to identify and implement process improvements
A selfstarter and able to work under own initiative
Ability to operate collaboratively within a global team environment
Takes ownership and responsibility

Knowledge and Experience:

Professional experience in the same or very similar role
Knowledge of working in a fastpaced matrix organization
Experience of working within teams across various countries and cultures
Experience of planning complex travel and associated travel visas.
Experience of organising, supporting, and delivering events and projects e.g. workshops, governance boards and other events involving external stakeholders.
Experience of coordinating complex requirements and multiple demands, liaising with a range of internal colleagues and external stakeholders.

Come as you are.

We're proud to be an Equal Employment Opportunity employer.

We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.