Medical Administrator - Ottery Saint Mary, United Kingdom - Coleridge Medical Centre

Coleridge Medical Centre

Verified Company

Ottery Saint Mary, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

The following are the core responsibilities of the Medical Administrator.

There may be on occasion a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

Work effectively as a member of the administration team, contributing to the efficient workflow of the practice reception area, and the general smooth running of the practice.

Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.

Deliver a high standard of service to all patients, visitors, and colleagues in accessing the appropriate services in a professional, courteous, efficient and effective way.

Undertake administrative duties in a professional, courteous, efficient, and effective way to assist in the smooth running of the practice.

Facilitate effective communication between patients and colleagues.

Receive and assist patients and direct them to the appropriate service or healthcare professional in a courteous, efficient, and effective way.

Opening and locking up of practice premises and maintaining security in accordance with practice protocols.

Maintain and monitor practice appointment systems. Process requests for appointments, visits, and telephone consultations. Promptly and professionally resolve any general patient enquiries, comments and issues and escalate appropriately when assistance is required. Process and distribute incoming and outgoing mail.

Record and accurately relay messages and information. File and retrieve written and electronic information so that it is easily accessible, accurate and secure. Process repeat prescriptions in accordance with practice guidelines. Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

Initiate contact with, and respond to, requests from patients, other team members and associated agencies and providers. Word/data processing, filing, photocopying, and scanning. Keep work and common areas tidy and free from obstruction and clutter.

Comply with infection control procedures and policies which, from time to time, will include assisting with clear up following the illness of a patient.

Participate in the legal, regulatory, administrative, and professional responsibilities of the practice team.

Ensure accurate notes of all consultations and treatments are recorded in the patients notes on the clinical computer system as appropriate.

Ensure accurate completion of all necessary documentation associated with patient health care and registration with the practice. Ensure collection and maintenance of statistical information required for regular and ad hoc reports.

Attend and participate in practice meetings as required. Assist in the formulation of practice philosophy, strategy and policy and develop appropriate protocols. Co-operate and participate as required in any research projects within the practice.

Participate in the education and training of students of all disciplines and the induction of personnel working and visiting the practice.