Contract Support Administrator - Remote
3 weeks ago
Job summary
This role will provide full administrative support to the onsite teams within Corporate Direct Sector ensuring the smooth running and co-ordination of the CAFM system and full financial responsibility of various client WIPs. Providing assistance to the BSM and Account Managers.Liaising with onsite admin engineers CDMS Integral JLL AP teams to build applications complete PPM billing investigating any ongoing problems to a resolution ensure all works completed billed clients as per their contract T&Cs General administration keeping updated systems finance documentation attaching planned maintenance reactive documents CAFM system sheets timesheets day-to-day correspondence etc Various ad-hoc projects ownership Administrator Understand priorities work contractual SLAs individual tasks Subcontractor correspondence call outs access arrangements completion reports compliance related documentation Assisting administration including but not limited to compliance documentation sub-contractor attendance / works Creating Reactive PPM task completion via CAFM system - as required Helpdesk Duties Handle escalate challenging situations proactively customer sensitivity Team Collaboration external internal stakeholder engagement embedded trust efficient execution successful completion tasks Ensure jobs closed off once completed satisfactorily Administrative Duties Raising quotes extra works client following process obtain client purchase orders Raising job numbers purchase orders Corrigo system ensuring information detailed documented correct Keeping updated filing system PO delivery notes quotes service sheets attached corresponding Corrigo WO Input timesheets Other ad-hoc duties ordering stationery general supplies uniform Financial Duties Financially aware assist budget control profit loss reporting Debt management Credit control portfolio Weekly WIP review action Prepare quotations budget estimates when required Maintaining quote log updates via CAFM system Raise purchase orders goods service Daily liaison stakeholders purchasing finance related issues Tracking monitoring invoices completed works ahead payment release Raising submitting invoices client timeframes Create present financial reports monthly client authorisation Track manage monthly spend budgets set by client Provide general administration support BSM Account Manager required Oversee CAFM system Engineering tasks Generate present management reports current stats status Input Engineering team timesheets weekly direct overtime correct budget lines Assist Engineering team Payroll HR queries requirements Deal client queries positive flexible approach respond resolve escalate necessary Schedule meetings book rooms take minutes Any other ad hoc duties appropriate Skills Ability communicate clients Engineers levels Attention detail regarding financial matters Clear Email communication end client Confidence lead team calls financial matters WIP & billing Knowledge Working knowledge Microsoft Office Word Excel Outlook Experience using facilities-based system preferably Corrigo People Soft
Job description
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