School Receptionist Full Time Temporary New - Waltham Forest, United Kingdom - Philosophy Education

Philosophy Education

Verified Company

Waltham Forest, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Full time

Description

Waltham forest

8am to 4pm
5 days a week
January 2024 start

Our client is a brilliant Waltham Forest primary school currently looking to recruit a new school receptionist to join the wonderful admin team for January 2024.

The duties and responsibilities of the School Receptionist include, but are not limited to:

Reception Duties
Oversee the visitor schedule, greet visitors and coordinate sign in and welcome procedures.
Answer incoming calls, deal with enquiries, forward callers and take messages and call back numbers if appropriate.
Keep ISAMs UpToDate and make any updates when necessary.
Maintain the reception area ensuring it is a warm, welcoming and professional environment.
Prepare and post daily attendance lists for breakfast club, classes, sports, after school clubs and activities.

Other Duties

Manage the diaries of the Headteacher and SLT, ensuring online calendars are up to date.
Attend regular meetings and support, preparing agendas, relevant documentation and taking and circulating minutes if required.
Manage meeting logistics including venue and travel bookings, catering and IT support.
Prioritise incoming mail and respond within designated turnaround time, reply to routine correspondence and follow up items as directed.
Assist with exam prep and support.
Support in the planning and preparation of Ofsted and other regulatory visits.
Assist in preparing the school newsletters.
Provide support in organizing Christmas and End of Year performances.
Help in collating termly Governors' reports.

Operational Support

Ensure all school registers, both manual and electronic, are completed and filed on a daily basis.
Communicate with parents and classroom teachers regarding attendance, absences, illnesses and collection arrangements.
Liaise with the Admissions team regarding uniform orders and arrange distribution.
Assist in the coordination of school trips and book transport if required.
Provide support for school events such as open days, parent evenings, staff activities.
Act as a fire marshal in an emergency situation and help enforce all emergency evacuation procedures.
Respond to ad hoc requests from staff for reports and assistance.

Administration Support

Receive, sort and deliver mail and other deliveries in a timely fashion.
Assist teaching staff to contact parents.
Provide administration support to the Headteacher of the School and other members of the Staff as required