Project Co-ordinator - Glasgow, United Kingdom - Hymans Robertson LLP

Hymans Robertson LLP

Verified Company

Glasgow, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Hymans Robertson is one of the UK's leading actuarial, pensions, investment, and benefit consultancies, employing over 1000 staff in four UK offices: London, Edinburgh, Birmingham, and Glasgow.

The firm operates as an independent partnership and prides itself on an innovative, client focused approach. We provide independent pensions, investment, and life consultancy services as well as data and technology solutions.

Our clients include some of the UK's leading names and largest pension schemes, while our continued growth and success has been recognised by numerous industry awards.

The Public Sector Governance, Administration and Projects (GAP) team work with some of the largest Local Government Pensions Schemes (LGPS) in the UK.

Our role is to provide consultancy services to support our clients to meet their strategic and operational requirements.

Our projects vary in size, duration and complexity and we deal with a wide range of Stakeholders, from Pensions Officers to Pensions Committees and Boards.

We believe everyone has a right to a better future. We make sure it's not left down to chance.

The Role

We are seeking to recruit a Project Coordinator to support our busy Public Sector GAP team based in our Glasgow office. Although the role is based In Glasgow, we are willing to discuss agile working.

Key responsibilities include (not exhaustive)

Supporting Senior Project Managers with the day to day management of a range of client projects.
Supporting the development of project plans and other key project control documentation, based on agreed deliverables and timescales.
Ongoing monitoring and maintenance of project documentation to ensure this provides an accurate and up to date picture of progress at any point in time.
Drafting status reports, detailing project process against key deliverables.
Liaising with clients and other parties to ensure project deliverables/actions are progressed/completed.
Creating and updating internal team and project SharePoint sites/files; ensuring accurate version control procedures are maintained.
Planning and organising project meetings, including the production and distribution of meeting agendas, supporting papers and project meeting minutes.
Depending on experience, lead on smaller project workstreams, taking responsibility for liaising with clients, chairing meetings and highlighting risks and issues to the Project Manager.
Supporting the wider GAP team on client work and internal projects to develop our client services.
Support the client billing processes, including the timely drafting and issue of client invoices for review by Project Managers.
Ongoing development of project management knowledge, including relevant software and client servicing skills.
Be flexible to take on additional tasks and responsibilities during high periods of activity and remain calm under pressure.
Attending relevant jobrelated training/development sessions
Adhering to the firm's, policies and procedures, including any mandatory training.
Adhering to the firm's professional and quality standards e.g. peer review process.
Flexibility to travel to client meetings and other Hymans Robertson offices, should this be required.
Acquiring and maintaining a solid understanding of the firm's products and services.

About You

This role will make good use of your project, communication and relationship building skills as you'll be dealing with a range of people, including colleagues and clients.

You'll really enjoy working as part of a team but also take responsibility for proactively planning and managing your own time.

What skills and experience do you require?

Studying for, or holding a Prince II or equivalent qualification would be an advantage. If you do not hold this qualification you will be expected to complete this within 18 months of starting in the role.
Experience in a Project Coordinator (or similar role, such as working in a PMO) role is essential. Ideally you would have a minimum of two years experience.
Effective communication skills with an ability to adapt your approach.
Experienced in liaising directly with clients and other third parties.
A proactive individual with a strong cando attitude and a handson approach, who works in a partnering and collaborative manner with others.
Strong time management, organisational and prioritisation skills to successfully meet deadlines and manage workloads.
Ability to remain calm and continue to deliver client needs under pressure.
Ability to adapt quickly to changing priorities.
Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project and VISO experience would be an advantage but is not essential No qualifications are required, however studying for, or holding a Prince II or equivalent qualification would be an advantage.
Experience of working in consultancy firm and/or in a change or continuous improvement functi