Administrative Assistant - Colchester, United Kingdom - PSS Care Group

Description

• The position is Monday
• Friday 9:00am 5pm._
• About the role:_

overseeing the day to day running of the office and all administrative tasks as set out in this job description.

• Assist in ensuring clear and effective procedures for Recruitment and the Finances of the home.
• Responsible for accurate Diary Management and recording minutes.
• To populate and maintain staff files ensuring all information held is up to date and in line with legislation.
• To assist in the recruitment process of new staff members ensuring that all of the relevant security checks are in place prior to employment commencing.
• To monito rand record incidents of staff absence/sickness, identifying any patterns/trends and reporting the information to the Line Manager.
• Ensuring all financial and budgetary information is appropriately recorded and monitored and audited on a regular basis. Duties of which include the monitoring recording and distribution of Young People's monies, Savings and Petty Cash.
• To take minutes at multi-disciplinary meetings, team meetings, house meetings, LAC reviews, PEP reviews and any other meetings as requested, and to circulate minutes/debriefs accordingly when necessary.
• To accurately in put receipts onto the Accounts system and identify or report any queries to their Line Manager.
• To ensure Feedback forms are created and circulated to external professionals on a regular basis.
• Record and audit Supervisions, probations and appraisals on a regular basis, ensuring the tracker/matrix in up to date.
• Assist in monitoring the timesheets and ensuring they are recorded accurately.
• Assisting with HR queries.
• Update the company website.

• Onsite parking

• Day shift
• Monday to Friday

• Colchester: reliably commute or plan to relocate before starting work (required)

• GCSE or equivalent (preferred)

• Admin assistant: 1 year (preferred)

• Driving Licence (preferred)