Property Administrator - Ludlow, United Kingdom - Blocsphere Property Management

Blocsphere Property Management

Verified Company

Ludlow, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role:
Property Administrator (No experience required)

Salary:
£18,500 (pro rata)

Hours:
per week

Location:
Ludlow, SY8

Blocsphere provide Block Property Management services to residential and commercial clients throughout the UK. Our goal is to become the number one property management company in the UK, recognised for our customer-centric approach and unmatched service offering.

As part of our expansion, we now have an ongoing vacancy for Property Administrator to join a dynamic team at our Head Office in Shropshire.

Responsibilities of a Property Administrator:

To oversee a specific region of our property portfolio managed by a local property manager, comprising blocks of flats, housing estates, and commercial property
Liaising with flat owners and sub tenants to inform them of, and ensure they are complying with, important fire safety rules imposed by the building manager.
Sending information packs to new owners or tenants containing important fire safety information.
Maintaining a database of flat owner and sub tenant details, including contact details, disability information or special evacuation needs, and keeping this up to date with each change of owner or tenancy.
Ensuring the above information is passed to the relevant Property Manager for each building so an up to date copy can be kept in the onsite premises information box.
Obtain and collate quotes using approved pool of contractors
Liaise with other third parties such as building & planning control as required
To assist with preparing annual service charge budgets and managing expenditure throughout the year
Producing meeting minutes from prerecorded video conferences
Take responsibility for dealing with formal complaints from customers or clients, including issuing responses in line with our regulators' guidelines (ARMA and The Property Ombudsman
To oversee the daytoday job allocation for compliance maintenance to our own engineers and specialist contractors.

- to update and maintain the job allocation software with new properties and assets

Liaise with the property administrators and property managers to ensure all PPM and reactive maintenance is covered and in place.
Liaise with sites to ensure they are legally compliant.
Maintaining a database of flat owner and sub tenant details, including contact details, disability information or special evacuation needs, and keeping this up to date with each change of owner or tenancy.
Ensuring the above information is passed to the relevant Property Manager for each building so an up to date copy can be kept in the onsite premises information box.
Update and maintain the compliance spreadsheet.
Obtain and collate quotes using approved pool of contractors
Liaise with other third parties such as building & planning control as required
Any other associated duties
Organisational skills
Professional telephone manner
Problemsolving ability
Proficiency in Microsoft Office software